Administrative Assistant 1, SG-11 (Communication)

Vacancy Announcement

Position Information

Campus Title Administrative Assistant 1, SG-11 (Communication) Department Communication Position Summary

HIGHLIGHTS

The Department of Communication seeks a candidate for the position of Administrative Assistant. To be qualified, you will need the relational, organizational, and technical skills to support the academic, scholarly, and creative work of the faculty, staff, and students. These skills include competence in Microsoft Office (Word, Excel, PowerPoint), ability to learn relevant software (e.g., Teams, WordPress, Brightspace), ability to multitask, and willingness to help the faculty, staff, and approximately 175 majors and minors in the department.

Responsibilities include, but are not limited to:

• serving as receptionist
• taking minutes at department meetings
• filing paperwork for faculty, staff, and students
• utilizing technology to help fulfill student and faculty needs
• assisting with the maintenance of department budgets
• supporting the implementation and operation of the new Media Suite
• facilitating department events
• helping with the addition of new majors
• supporting day-to-day operations of the department

In addition to these responsibilities, you'll have the exciting opportunity to support our upcoming move to Sturges Hall and the implementation of the new Media Suite and WGSU radio station facilities.

Required Qualifications

MINIMUM QUALIFICATIONS

You must meet one of the following requirements:

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses or have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-08 or above) and successfully completed the four cor administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Civil Service Canvass Letter: You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework.

NY HELPS: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

In addition to meeting one of the requirements listed above, applicants must be eligible to work in the United States without a visa sponsorship.

• If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.

Preferred Qualifications

PREFERRED QUALIFICATIONS

• Excellent communication, organization, and interpersonal skills
• Exceptional attention to detail, accuracy, and deadlines
• Demonstrated ability to prioritize and manage numerous unanticipated requests
• Familiarity with using the college software systems, such as Argos, Banner, EAB Navigate, KnightSource, SharePoint, and the SUNY portal
• Familiarity with college travel regulations and the college procurement card
• Experience taking minutes at department meetings and summarizing the results
• Experience supervising student workers

Posting Details

Posting Details

Posting Number C553 Number of Vacancies 1 Line # to be filled 00199 Full or Part-time Full-Time Appointment Type Permanent Job Posting Date 09/09/2026 Job Posting Closed Date 09/24/2026 Salary Dependent on level of hire, starting at $42,209* Special Instructions to Applicant

You will be required to submit a cover letter, resume, and contact information for three professional references, including at least two past/current supervisors.

• Please note that references will be contacted at the time of on-campus interviews.
• If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.

About SUNY Geneseo

Mission Statement

We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.

Vision

We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.

Values

The Geneseo campus community is guided by our beliefs in and commitments to the following values:

• Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth.
• Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving.
• Belonging: Welcoming a diverse campus community that supports and celebrates

different identities, promotes equity and inclusion, and respects the ideas and

contributions of each individual.

• Civic Engagement: Encouraging active participation grounded in self-reflection,

empathy, and an ethical commitment to the common good of our local and global

communities.

• Sustainability: Building a culture of well-being that integrates and applies principles of

environmental, social, and economic stewardship informed by an understanding of the

past and our obligations to the future.

Equal Employment Opportunity/Affirmative Action Employer

SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.

Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.

To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email ode@geneseo.edu. Find out more about our Community Commitment to Diversity, Equity, and Inclusion!

Background Investigation Statement

All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at http://www.geneseo.edu/hr/employment.

Clery Statement

Applicants interested in positions may access the Annual Security Report(ASR) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651.

Quick Link for Postings https://jobs.geneseo.edu/postings/5640

Job Duties/Responsibilities

Job Duties/Responsibilities

Job Duty/Responsibility

Function 1: Office Communications

• Communicate with faculty, staff, students, college administration, and the public in person, via email, and by phone
• Take, summarize, and distribute department minutes
• Prepare and submit paperwork as needed
• Monitor and update Department website and social media (with student assistance)
• Maintain Department's academic and historical records

Percentage Of Time 40% Job Duty/Responsibility

Function 2: Faculty & Staff Support

• Support faculty writing needs (e.g., academic papers, workshop materials, publications, letters, grant applications)
• Assist with faculty research projects
• Work with Facilities to support the department move from Blake to Sturges
• Support long-term projects of the Department (e.g., faculty/staff searches, Program Review, curriculum revisions, technology purchases)
• Process and submit travel requisitions and vouchers

Percentage Of Time 25% Job Duty/Responsibility

Function 3: Media Suite

• Support the regular operations of WGSU, the campus radio station
• Assist with move of WGSU from Blake to Sturges
• Provide administrative and operations support to the Media Suite Director

Percentage Of Time 15% Job Duty/Responsibility

Function 4: Budget & Supply Maintenance

• Assist with department budgets and ordering supplies
• Reconcile Foundation and State procurement cards

Percentage Of Time 10% Job Duty/Responsibility

Function 5: Meeting/Event Coordination

• Schedule meetings, reserve rooms, etc.
• Provide department event support

Percentage Of Time 5% Job Duty/Responsibility

Function 6: Student Assistance

• Help students with transfers, course overrides, and filling out forms
• Assist with student research projects as needed

Percentage Of Time 5%

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Please select the minimum qualification requirement that you meet. Requirement descriptions can be found above under 'Minimum Qualifications'.
• Reassignment Requirement
• Administrative Assistant Trainee 1 Transfer Eligibility Requirement
• Administrative Assistant Trainee 2 Transfer Eligibility Requirement
• Administrative Assistant 1 Transfer Eligibility Requirement
• Reinstatement Requirement
• Civil Service Canvass Letter
• NY HELPS
• I do not meet any of the above requirement qualifications.

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Canvass Letter