Administrative Assistant 1

Office of Human Resources Classification Specialist - Interview Questions ____

04/29/26

ADMINISTRATIVE ASSISTANT 1

The Frederick County Public School (FCPS) District's mission is to inspire, innovate & motivate. FCPS serves more than 46,000 students and 280,000 residents in twelve municipalities spread across 667 square miles. FCPS provides a diverse and inclusive learning environment, where excellence in college and career preparedness are paramount. The commitment to our community is to provide exceptional education and equity for "every child, every day".

POSITION OVERVIEW The role provides clerical support for centrally based administrative or programmatic functions. Positions execute standardized office procedures and routine administrative tasks with high accuracy. Responsibilities are focused on clearly defined workflows, ensuring consistent adherence to established departmental policies. T he work regularly involves functions such as using database systems to enter or review information, maintaining different filing systems, providing customer service, completing routine purchases for the office/program, scheduling meetings, preparing various materials, and may involve other limited fiscal tasks.

Positions use general administrative policies and procedures as well as recurring program specific policies to complete work.

Specific tasks may vary by role, but typical examples of primary functions are listed below.

ESSENTIAL FUNCTIONS General Administrative work: Greet and respond to a typical or recurring group of contacts that are related to the designated office/program. Schedule meetings and manage calendars for supervisors. Collect, review, and process or route paperwork. Communicate follow -up information with individuals. Perform mail collection/distribution functions. Record and type up minutes from meetings. Draft and edit program related materials such as flyers, forms, presentations, and surveys. Assist with program related projects, coordinate timelines and materials for staff.

Data Entry/File Maintenance: Enter data and maintain program records in commonly used platforms. Generate program related reports for staff using systems. Prepare communications (letters/notices), distribute and file accordingly.

Inventory: Maintain front office equipment and coordinate repairs with service providers. Manage office /program inventory by organizing, recording, and cataloging items to ensure accuracy and accountability. Review and resolve inventory discrepancies or related issues. Office of Human Resources Classification Specialist - Interview Questions ____

04/29/26

Fiscal: Review recurring/monthly reports for a small program budget or non-restricted grants. Review recurring program invoices, staff leave forms, or timesheets for completeness and/or payment collection. Perform other duties as assigned.

The above list is a summary of the essential functions of the job, not an exhaustive comprehensive list of all possible job responsibilities, tasks, and duties.

REQUIRED QUALIFICATIONS Education/Training/Experience: High school diploma or equivalent. 2 years of administrative or clerical experience. Substitution: Associate's degree or 1 year post- secondary and 1 year of administrative experience

Certification/License: None

PREFERRED QUALIFICATIONS Education/Training/Experience: Associate degree

Certification/License: None

KNOWLEDGE, SKILLS & ABILITIES The following knowledge, skills , and abilities detailed below will make a candidate successful in this position. Ability to maintain a welcoming office environment that affirms and respects diverse cultures, identities, and experiences. Demonstrated proficiency in the use of office technology to meet administrative needs and ability to navigate essential FCPS systems (i.e., SIS, Peoplesoft, Microsoft, etc.). Ability to effectively use word processing, database, spreadsheet, and email software. Ability to communicate clearly and concisely in oral and written form. Ability to multitask in a fast -paced office environment while remaining flexible, calm, and courteous. Ability to greet and assist visitors in a professional and welcoming manner. Demonstrated proficiency in business math. Reliable and punctual, with a history of maintaining confidentiality.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT Office of Human Resources Classification Specialist - Interview Questions ____

04/29/26

The physical requirements of this position include : sitting, walking, bending/twisting , squatting/kneeling, reaching above/below shoulder, repetitive motion of the hands/fingers (e.g., keyboarding, turning pages), fine manipulation with fingers, pinching with fingers, grasping with hand, gripping, lifting or pulling up to 25 pounds, seeing close work (e.g., typed print) , distinguishing colors, hearing conversations or sounds, hearing via radio or telephone, communicating through speech, and communicating by writing/reading. Capable of performing the essential functions of the position with or without accommodation.

Position Data:

FREDERICK COUNTY PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER

THIS JOB DESCRIPTION HAS BEEN WRITTEN TO INDICATE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY AN EMPLOYEE HOLDING THIS POSITION. IT IS NOT WRITTEN TO INCLUDE OR BE INTERPRETED TO INCLUDE A COMPREHENSIVE INVENTORY OF ALL DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF THE EMPLOYEE. NOTHING IN THIS DESCRIPTION RESTRICTS MANAGEMENT'S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES OR ADD REQUIRED QUALIFICATIONS AT ANY TIME. FLSA Status: Non-exempt Employee Unit: FASSE Grade: S07 Department: Varies Division: Varies Work Calendar: Varies