Administrative and Technical Operations Coordinator

The Administrative & Technical Operations Coordinator supports the daily operations of a luxury high‑rise condominium by combining strong administrative capabilities with an understanding of building systems, vendor coordination, and resident service. Request, track, and compare quotes for building equipment and services, including chillers, elevators, HVAC components, housekeeping supplies, and maintenance parts.

Benefits:

• Company parties
• Competitive salary
• Paid time off
• Training & development
• Opportunity for advancement

 Administrative and Technical Operations Coordinator


Luxury High‑Rise Condominium – Management Office


Position Overview


The Administrative & Technical Operations Coordinator supports the daily operations of a luxury high‑rise condominium by combining strong administrative capabilities with an understanding of building systems, vendor coordination, and resident service. This role is ideal for a detail‑oriented professional who excels in organization, communication, and technical follow‑through.


Key Responsibilities

• Vendor & Equipment Coordination
   
  • Request, track, and compare quotes for building equipment and services, including chillers, elevators, HVAC components, housekeeping supplies, and maintenance parts.
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  • Maintain vendor contact lists, service agreements, warranties, and renewal schedules.
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  • Assist management with scheduling inspections, preventive maintenance, and repair work.
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  • Track units doing renovations. 
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• Technical Operations Support
   
  • Work closely with the maintenance and engineering teams to document issues, follow up on work orders, and ensure timely completion.
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  • Monitor and update logs for equipment performance, service calls, and compliance requirements.
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  • Assist with coordinating elevator shutdowns, mechanical room access, and other operational activities.
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• Administrative Management
   
  • Organize and maintain digital and physical records, including invoices, proposals, service reports, and resident communications.
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  • Prepare purchase orders, track deliveries, and support budget documentation for operational expenses.
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  • Assist with drafting notices, memos, and updates for residents and staff.
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• Resident & Customer Service
   
  • Provide exceptional front‑office service to residents, guests, and vendors with a polished, professional demeanor.
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  • Respond to inquiries, assist with amenity reservations, and support the front desk team when needed.
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  • Uphold the luxury service standards of the building through clear communication and a solutions‑focused approach.
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Qualifications

• Experience in property management, hospitality, building operations, or a related administrative role.
• Familiarity with obtaining quotes for building equipment, mechanical systems, or service contracts.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent customer service and communication skills.
• Proficiency in Microsoft Office and property management software (BuildingLink preferred).
• Ability to work collaboratively with management, engineering, housekeeping, and security teams.

Ideal Candidate Traits

• Highly organized and detail‑driven
• Comfortable interacting with vendors and technical service providers
• Professional, polished, and resident‑focused
• Able to anticipate operational needs and follow through with precision
• Strong problem‑solver with a calm, service‑oriented approach

Salary is negotiable based on experience