Job Title: Admin & HR Assistant Department: HR & Administration Reports to: HR & Administrative Operations Manager Work Location: Onsite FLSA Status: Non-Exempt Effective Date: 07/06/2026 Job Summary: The Administrative & Human Resources Assistant supports the daily operations of the Human Resources and Administration departments by providing administrative, recruiting, benefits, and front desk support. This position plays a key role in creating a positive experience for employees, applicants, visitors, and community members while ensuring efficient office operations and maintaining confidentiality. Supervisory Responsibilities: None Duties/Responsibilities: Human Resources & Recruiting - Assists in the day-to-day operations of the Human Resources department.
- Creates and posts monthly job postings in the Applicant Tracking System (ATS).
- Schedules interviews, sends interview confirmations, and updates candidate status in tracking systems.
- Assists in the onboarding process, including scheduling orientation and completing pre- and post-orientation follow-up.
- Deactivates employee access to internal systems during offboarding and informs leadership and managers of terminations.
- Prepares and distributes monthly benefits packets and education emails.
- Audits monthly benefit billing.
- Manages staff benefit card access and sends benefits-related follow-up communications.
Administrative Support - Assists in the day-to-day operations of the Administrative department.
- Types letters, memos, minutes, agendas, and other correspondence.
- Schedules and maintains calendars for appointments, meetings, client visits, and company events.
- Updates conference room calendars and prepares conference rooms for meetings.
Front Desk & Customer Services - Greets visitors and creates a welcoming front desk environment.
- Responds to visitors' and employees' inquiries and manages visitor access.
- Answers and screens incoming calls for office staff and the executive team.
- Retrieves, receives, sorts, and distributes incoming and outgoing mail and deliveries.
- Oversees petty cash.
- Oversees office supply inventory, equipment, and purchasing.
Marketing & Employee Engagement - Collaborates on marketing and outreach materials, including advertisements and approved postings.
- Collaborates on employee engagement activities, including trivia, birthdays, anniversaries, and other recognition initiatives.
Required Skills/Abilities - Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Strong organizational skills and attention to detail
- Excellent time management skills with the ability to manage multiple priorities and meet deadlines
- Ability to prioritize tasks in a fast-paced environment
- Ability to maintain confidentiality and handle sensitive information with discretion
- Strong follow-through and documentation skills
- Ability to work independently and as part of a team
- Proficiency with Microsoft Office Suite and Google Workspace
The above statements are intended to describe the general nature and level of work being performed by employees assigned to the classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills. All employees shall abide by the Agency Manual as a condition of employment.
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