Administrative and Front Desk Assistant

• Maintain and organize sensitive and confidential electronic files
• Prepare, proofread, and format internal/external documents and reports
• Assist with document management including contracts, compliance reports, filings, and audits
• Support onboarding/offboarding compliance tasks (e.g., training coordination, collecting disclosures, certifications)
• Track completion of employee compliance activities and follow up as needed
• Manage cartoon license requests for media operations
• Assist with audits, regulatory exams, and due diligence requests
• Record meeting notes, coordinate scheduling, and help with tracking projects
• Act as liaison for Legal and Compliance with internal departments and external contacts
• Provide direct administrative support to the General Counsel/Chief Compliance Officer and Chief Investment Officer

• Greet and assist guests, maintaining a welcoming and professional environment
• Monitor office security and manage guest access
• Answer and direct incoming calls
• Handle inventory and supply management: order, receive, stock, and distribute
• Manage couriers, mail, and delivery services
• Coordinate any food service, and pantry/kitchen supply upkeep
• Maintain conference rooms and common areas to ensure presentability
• Report and help resolve office maintenance issues in coordination with Office Manager
• Assist with in-house meetings and occasional offsite events
• Provide backup support to other administrative staff as needed

• Associate’s degree required; Bachelor’s degree preferred
• 2+ years of experience in administrative or office operations
• Previous support of senior executives preferred
• Experience in legal, compliance, financial services, or investment-related environments is a plus
• Exceptional organizational skills with strong attention to detail
• Clear, professional communication—both written and verbal
• Discretion and sound judgment in handling confidential matters
• Service-oriented mindset with a proactive approach
• Ability to multitask and prioritize effectively
• Tech-savvy with proficiency in Microsoft Office 365 (Outlook, Word, Excel)
• Proactive, genuinely curious and eager to learn
• Experience with workflow, project management and generative AI tools a plus

• Annual Salary: $55,000 - $65,000 
• Bonus: This position is eligible for a discretionary bonus
• Benefits: Comprehensive package including health, dental and vision insurance
• Retirement: 401K plan with Roth options
• PTO: Flexible Time Off and Summer half-day Fridays
• Professional Development: Industry training and support for certification

Equal employment opportunities are available to all applicants and team members without regard to race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status or any other applicable characteristics protected by law. All employment is decided on the basis of qualifications, merit and business need.

We use E-Verify to confirm the identity and employment eligibility of all new hires. Please note that we do not use this information to pre-screen candidates. For detailed information on E-Verify, go to www.uscis.gov.

About Hedgeye: We are a leading provider of actionable independent investment research and a premier online financial media company. At our core, we are a results-driven, constantly evolving, entrepreneurial company committed to intelligent expansion.

Hedgeye is committed to unwavering Transparency, Accountability and Trust.

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