Administrative and Communication Coordinator

The Barbara and Richard Csomay Center for Gerontological Excellence (Csomay Center) at the College of Nursing seeks a 70-100% Administrative and Communications Coordinator. Position is specified term through June 30, 2027, with the potential for extension pending funding availability. The University of Iowa offers a competitive, comprehensive benefits package for employees 50% FTE and above. For more information about benefits, visit: https://hr.uiowa.edu/benefits/employee-benefits.

This in person position will serve the Csomay Center by providing a wide range of operational, administrative, and communications support duties. This position requires an individual who is self-directed and is able to develop and maintain positive working relationships.

Key Areas of Responsibility:

Operational Support and Management

• Serve as a resource for Center members, including students, faculty, staff, and the public.
• Coordinate and schedule Center meetings, arranging meeting space and virtual links.
• Prepare meeting agendas and compose and disseminate meeting minutes and agenda as needed.

Human Resources

• Assist with onboarding of student employees, including the use of office equipment, classroom equipment, and other available services/resources.

Financial Responsibility

• Initiate purchasing requests in university systems as requested.
• Ensure invoices are processed, reconciled, and billed accurately and in a timely manner.

Information Management

• Serve as the primary contact for Csomay Center scheduling, maintain calendars, and support responding to routine inquiries, tasks, and procedures.
• Identify, create, review, and circulate relevant information to CON faculty, staff, and Center members.

Communications & Marketing

• Compose and edit correspondence requiring discretion and judgment.
• Circulate appropriate information relevant to the Center and its mission.
• Maintain effective working relationships with faculty, staff, students, and the public.
• Manage and maintain the Center's social media presence by overseeing strategy creating content, and sharing relevant scholarly and clinical information.

About the College of Nursing

The University of Iowa College of Nursing is a top-ranked, nationally recognized institution that prepares nurses for clinical practice, research, and healthcare leadership, with a rich history dating back to 1898. The college offers comprehensive BSN, MSN, and DNP programs, leveraging advanced simulation labs and a partnership with the University of Iowa Health Care to provide rigorous, evidence-based education. Graduates of the program are sought after as highly skilled professionals who have received rigorous education of the highest quality.

To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact adrian-cunningham@uiowa.edu

Required Qualifications:

• Bachelor's degree or an equivalent combination of education and experience.
• Typically, six months or more of professional administrative office experience including working in a public contact setting which includes in-person, email, and phone contact.
• Typically, one or more years of experience in marketing and communications.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook.
• Strong attention to detail.
• Ability to meet tight deadlines.
• Strong written and verbal communication skills, and interpersonal skills; demonstrated by the ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through appropriate communication methods and behaviors to provide excellent customer service and maintain working relationships.
• Ability to balance multiple competing priorities.

Desired Qualifications:

• Demonstrated experience using Adobe products, and products such as Canva, Salesforce, Constant Contact, or Adobe Creative Suite.
• Working knowledge of Microsoft Teams.
• Familiarity with camera and audio equipment
• Working knowledge of issues and challenges experienced by older people in the US and their family caregivers.

Application Details

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For questions, contact Adrian Cunningham at adrian-cunningham@uiowa.edu.

Benefits Highlights

Regular salaried position. Pay Level 2B. Located in Iowa City, Iowa.

Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.

For more information about Why Iowa? Click here.

About Iowa

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.

Additional Information

• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 2B

Contact Information

• Organization: College of Nursing
• Contact Name: Adrian Cunningham
• Contact Email: adrian-cunningham@uiowa.edu