Administrative and Budget Coordinator
City of O'Fallon, Missouri
Pay Range: $24.74–$27.58 per hour DOQ
The City of O'Fallon is seeking a detail‑oriented, organized, and customer‑focused Administrative and Budget Coordinator to join our Parks and Recreation Department. This role plays a vital part in supporting department operations by providing administrative, budgeting, and purchasing assistance across multiple divisions, including Parks, Landscape, Facilities, Recreation, Renaud Center, Tourism, and Festivals.
Key Responsibilities
- Serve as the initial point of contact for customer inquiries and concerns.
- Assist with preparation, tracking, and review of departmental budgets; attend all budget meetings.
- Research and compile financial data to support monthly budget reviews and annual budget development.
- Monitor and record expenditures for Parks and Recreation operations.
- Code invoices, reconcile purchasing card statements, and ensure compliance with City purchasing and financial policies.
- Maintain electronic files and databases, creating new systems as needed.
- Support development of purchase orders, ordinances, resolutions, and memoranda.
- Oversee uniform orders, supply orders, inventories, and shipping/receiving processes.
- Coordinate meetings, training sessions, travel arrangements, and scheduling of mosquito control services.
- Assist with employee onboarding and offboarding processes.
- Draft and prepare correspondence, reports, manuals, and brochures.
- Create and edit work order requests.
- Perform additional duties as assigned.
Required Knowledge & Skills
- Knowledge of modern office practices and procedures.
- Familiarity with city payroll processes.
- Understanding of customer service standards.
- Knowledge of purchasing, budgeting, and financial policies.
- Understanding of accepted accounting principles, including governmental accounting.
- Basic mathematical skills.
- Proficiency with computers and job‑related software.
- Strong communication skills and the ability to work effectively with the public.
Minimum Qualifications
- High school diploma or GED required.
- One to two years of relevant administrative, budgeting, or financial experience, or completion of an internship/apprenticeship in a related field.
Benefits
The City of O'Fallon offers a comprehensive and competitive benefits package, including:
- Medical, Dental, and Vision insurance
- Employer-paid Life Insurance
- Optional Health Savings Account (with employer contributions)
- Flexible Spending Accounts
- Optional Pet Insurance
- Wellness incentives and onsite fitness facilities
- Discounted membership at Renaud Fitness/Aquatic Center
- Employee Assistance Program
- Paid leave: 3 weeks of vacation for new hires, 11 holidays, 1 personal holiday, sick leave, and extended illness leave
- Access to Zen and lactation rooms in select facilities
- Participation in the Missouri LAGERS L‑6 Pension Plan
- Optional 457(b) Retirement Plans
- Tuition reimbursement to support professional development
The City of O'Fallon is an Equal Opportunity Employer and participates in E-Verify.