Administrative & Accounting Coordinator
Zibiz Corporation - Hauppauge, NY 11788
Full-Time | On-Site | Monday-Friday
$25.00-$30.00 per hour, based on experience
Join an Established Technology Company
Zibiz Corporation is a growing technology company located in Hauppauge, NY. For more than 20 years, we have built our business by providing specialized technology products and exceptional service to customers across a variety of industries.
We are looking for a dependable, organized and detail-oriented Administrative & Accounting Coordinator to join our small professional team.
This is a hands-on position for someone who enjoys variety and wants to be involved in multiple areas of a business, including accounting support, order processing, customer service, purchasing and general administration.
This is an excellent opportunity for someone looking for a stable, long-term position where your work and contribution are valued.
Responsibilities
Accounting & Billing
- Assist with Accounts Receivable and Accounts Payable
- Prepare and submit customer invoices and account statements
- Process customer payments and credit card transactions
- Research and resolve billing and payment discrepancies
- Maintain accurate transaction records
- Prepare routine reports and supporting documentation
Order & ERP Processing
- Enter and process customer sales orders
- Enter and process purchase orders
- Process web orders and related transactions
- Maintain accurate information in our ERP system
- Review orders and documentation for completeness and accuracy
- Assist with purchasing and vendor-related transactions
Customer & Vendor Support
- Communicate professionally with customers and vendors by phone and email
- Respond to questions regarding orders, invoices, payments and order status
- Coordinate internally to help resolve customer and vendor issues
- Prepare professional emails and business correspondence
Administrative Support
- Assist with time-sheet administration and record-keeping
- Prepare reports and spreadsheets
- Maintain organized electronic records and documentation
- Assist management with administrative projects as needed
Qualifications
- 2+ years of relevant professional experience in administration, accounting support, AP/AR, billing, order processing, customer service, or a related field
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Strong organizational and follow-through skills
- Ability to manage multiple priorities
- Proficiency with Microsoft Excel, Word and general business software
- Comfortable learning and working with ERP/business systems
- Good basic mathematical and problem-solving skills
- Professional, dependable and positive attitude
Associate's or Bachelor's degree preferred, but relevant professional experience is equally valued.
Experience with AP/AR, billing, purchasing, ERP systems, order processing or bookkeeping is especially desirable.
Compensation & Benefits
$25.00-$30.00 per hour, depending on experience and qualifications.
Zibiz offers a competitive benefits package including:
- Medical insurance
- 401(k) plan with company matching
- Company Profit-Sharing Retirement Plan
- Paid time off
- Paid holidays
- Monday-Friday schedule
- No travel
- Long-term employment opportunity
Position Details
Job Type: Full-Time
Schedule: Monday-Friday
Work Location: Hauppauge, NY - In Person