Administrative & Social Media Assistant (Part-Time)
Hearth & Home Midwifery
Location: Portland, Oregon, with occasional travel to Hood River and the Columbia River Gorge
Position Type: Part-Time Independent Contractor (Ongoing)
Hours: Approximately 10-15 hours per week
Compensation: Competitive hourly rate, dependent on experience. Mileage reimbursement consistent with the federal rate.
Start Date: As soon as the position is filled
About Hearth & Home Midwifery
Hearth & Home Midwifery is a community-based home birth practice serving families throughout Portland and the Columbia River Gorge. We are committed to providing compassionate, evidence-informed, relationship-centered care that honors each family's unique journey through pregnancy, birth, and postpartum.
We are seeking a highly organized, dependable Administrative & Social Media Assistant to support the daily operations of our growing practice. This role is ideal for someone who enjoys creating efficient systems, communicating with clients in a warm and professional manner, and helping tell the story of our practice through thoughtful social media content.
Most work can be completed remotely; however, occasional in-person work at our Portland office and local errands throughout the Portland metro area and Columbia River Gorge are required.
Position Responsibilities
Administrative responsibilities include but are not limited to:
- Ordering ultrasounds, labs, and other coordinated care
- Assisting with client onboarding and administrative paperwork
- Creating and maintaining organized digital files and practice documents
- Running occasional local errands
- Coordinating birth tub cleaning, drop off, and pick up
- Completing superbills and communicating with a third party biller
- Uploading lab results
- Fax and email management
- Tracking and ordering office supplies
- Completing medical records requests and coordinating records for Hearth & Home clients
- Tracking, ordering, and organizing medications
- Organizing and distributing postpartum folders for clients
- Tracking CEUs and peer reviews for the midwives
- Filing birth certificates and social security requests for newborns
- Filing MANA stats data in an online database
- Assisting with special projects as needed
Social media responsibilities include:
- Creating scheduled content for Instagram, TikTok, YouTube, and Facebook under the direction of the social media manager
- Designing simple graphics using Canva
- Assisting with uploads and editing
- Writing engaging captions and content consistent with the practice's voice
- Helping implement a consistent social media strategy and content calendar
Required Qualifications
- At least two years of experience in an administrative assistant, office administration, or similar role
- Experience managing social media accounts for a business or organization OR personal brand with significant follower base
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to work independently and manage multiple priorities
- Professional, dependable, and proactive work style
- Valid driver's license and reliable transportation for occasional local travel
Preferred Qualifications
- Experience working in a medical office, healthcare setting, or wellness practice
- Familiarity with midwifery, home birth, and maternal health
- Experience electronic record systems
- Photography, video editing, or content creation experience
Desired Technical Skills
Experience with some or all of the following:
- Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
- Canva
- TikTok
- Instagram
- Facebook
- YouTube
We're Looking for Someone Who Is
- Warm, kind, and welcoming
- Highly organized and detail-oriented
- Self-motivated and dependable
- Comfortable working independently
- Adaptable and eager to learn
- Passionate about supporting families and birth work
- Able to maintain confidentiality and professionalism
Schedule
This position averages 10-15 hours per week with a flexible schedule. Some tasks require responsiveness during regular business hours, while many responsibilities can be completed independently. Occasional in-person meetings, office work, and local errands are expected.
To Apply
Please submit the following to admin@hearthandhomemidwifery.com:
- Resume
- Brief cover letter explaining your interest in the position
- Links to any social media accounts or portfolios you have managed (if applicable)
- Three professional references
In your cover letter, we'd also love to hear why you're interested in supporting a community-based midwifery practice and what strengths you would bring to this role.
We are excited to find someone who shares our commitment to compassionate care and exceptional client service and who will become an important part of our growing team.