Job Overview
The Administration Project Manager (APM) reports to the Chief People Officer and supervises the Receptionist/Office Coordinator. The APM will work alongside the Director of Human Resources, the Volunteer Engagement Manager and the Information Technology Manager. The APM will have three primary areas of focus: Project Management for the Administration Department, Office Management oversight, and Internal Communications for the organization. This position may require working in a public space, with a lot of activity, and occasional errands/driving.
Essential Duties & Responsibilities
- Provide Project Management support for the Administration Department
- Run weekly Departmental meetings
- Keep Administrative Directors on track with their Projects
- Assist CPO with her C-level Projects
- Be a thought partner to the CPO with her high-level planning and strategic execution
- Maintain a high level of confidentiality
- Excellent time management skills and prioritization
- Represent Admin Team on IWS Taskforce
- Office Management
- Supervise Receptionist/Office Coordinator
- Manage OurCalling Amazon account
- Oversee weekly check deposit and monthly cash deposit
- Staff Care
- Under the direction of the CPO, coordinate all-staff training events
- Coordinate staff/team celebrations (5th Thursdays, annual Staff Christmas party, Team Appreciation weeks, Monthly Birthdays/Anniversaries, etc.)
- Manage uniform and merch inventory
- Oversee OC Playbooks (ensuring quarterly/annual edits by team and department)
- OurDirectory - coordinate with Vendor for revisions and ordering
- Internal Communications
- Create Digital Signage slides
- Assist with staff update emails
- Write monthly staff newsletter
- Manage
info@ourcalling.org
and wordpress inboxes
Qualifications
- Bachelor's degree, or an equivalent combination of education and experience required.
- Equivalent is defined as four years of directly relevant, progressively responsible experience in project coordination, operations, program or office management, or executive-level administrative support. An associate's degree, a project management certification (CAPM, PMP, Google Project Management Certificate, CSM), or relevant military service each count toward that four years.
- Minimum 2 to 3 years project management experience, required
- High level of discernment
- Solutions-focused
- Previous experience working in a faith-based organization, preferred
- Comfortable with technologies, including Apple software (such as Pages, Numbers, and Keynote) and Google software (Sheets, Docs, etc), Notion Project Management Software, Canva
- Strong written and verbal communication skills
- A humble and approachable attitude
- Professional maturity and integrity as a trusted team member
- Ability to produce reports, assign tasks, accept instructions, and handle vendor contracts
- Strong ability to balance a variety of projects and complete a wide variety of tasks
- Ability to be flexible and take initiative in a fast paced environment
- Able to work effectively across multiple departments
- Attention to detail to ensure tasks are completed thoroughly and in a timely manner
- Comfortable working in a public environment with lots of activity
- Leadership ability to manage challenges with grace and manage direct reports
Additional Qualifications
- Upholding a close and growing relationship as a disciple of Jesus Christ
Our Benefits
We offer an excellent Total Rewards benefit package that includes over 3 weeks’ Paid Time Off plus Holidays to start, as well as Health Reimbursement Benefit of up to $800 per month, Parental Leave, Life Insurance, Retirement Plan with matching, and more.