ADMIN SERVICES ASSISTANT 3 - PROCUREMENT AND COMPLIANCE SUPPORT - 09052026-80865

Job Information

State of Tennessee Job Information

Opening Date/Time09/05/2026 12:00AM Central TimeClosing Date/Time09/20/2026 11:59PM Central TimeSalary (Monthly)$4,057.00Salary (Annually)$48,684.00Job TypeFull-TimeCity, State LocationNashville, TennesseeDepartmentSafety and Homeland Security

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF SAFETY & HOMELAND SECURITY, DAVIDSON COUNTY

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

This is an on-site position.

For more information, visit the link below:

https://www.tn.gov/content/dam/tn/safety/documents/MemoHiringProcessDuration.pdf

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience.

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

OR

Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Overview

The Administrative Services Assistant 3 provides administrative and operational support to the Tennessee Advanced Communications Network (TACN) with a focus on procurement support and documentation compliance. This role serves as support between internal sections with TACN, ensuring timely communication, accurate recordkeeping, and adherence to organizational and regulatory requirements.

Responsibilities

• Assist in drafting, reviewing, tracking, and maintaining TACN Procurement to include quotes, requests for purchase, purchase orders, and invoices.
• Ensuring for accuracy, completeness, and adherence to division and departmental standards.
• Review and process incoming support documentation from radio technicians from across the state to include Lidar and Radar Recertications, fuel delivery tickets, and vendor sign-in sheets.
• Maintain organized fling systems, both electronic and physical, ensuring accuracy, accessibility, and compliance with contracts and state retention standards.
• Support statewide vehicle equipment inventory efforts by coordinating with Vehicles Servicers shops to track, document, and update equipment assignments.
• Ensure accurate, up-to-date inventory records, enabling reliable accountability, development planning, and lifecycle management.
• Maintain comprehensive inventory control by monitory equipment status, managing surplus and replacement processes, and providing regular inventory reporting to agency leadership.
• Ensure sim card data is submitted to the FirstNet Administrator, adhering to departmental processes, for all activation/deactivation requests for in-vehicle wireless routers.
• Create, update, and manage a spreadsheet tracking all requests for
• activation/deactivation of sim cards, to include each of the vendors.
• Support special projects and other duties as assigned.

Competencies (KSA's)

Competencies:

• Communicates Effectively
• Manages Complexity
• Manages Conflict
• Cultivates Innovation
• Motivating Others
• Decision Quality

Knowledges:

• Administrative and Management
• Economics and Accounting
• Law and Government
• Personnel and Human Resources
• Customer and Personal Service

Skills:

• Active Learning and Listening
• Critical Thinking
• Management of Financial Resources
• Judgment and Decision Making
• Management of Personnel Resources

Abilities:

• Deductive Reasoning
• Inductive Reasoning
• Problem Sensitivity
• Selective Attention
• Written Comprehension

Tools & Equipment

• Personal Computer
• Telephone
• Copy Machine
• Scanner
• Calculator

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

Agencies may allow an exception based on other factors.