Admin & Fiscal Support Specialist - 0097758T
Location
UH West Oahu, Kapolei, HI
Job Type
Full-Time Temporary
Job Number
2026-02338
Department
University of Hawaii - West Oahu - Academic Affairs
Opening Date
10/30/2026
Closing Date
11/17/2026 11:59 PM Hawaii
Position Number:
0097758T
Description
Position Number: 0097758T
Hiring Unit: UH AT WEST OAHU, VC FOR ACADEMIC AFFAIRS
Location: Kapolei, HI
Date Posted: 10/30/2026
Closing Date: 11/17/2026
Band: A
Salary: salary schedules and placement information
Full Time/Part Time: Part Time
Month: 11-month
Temporary/Permanent: Temporary
Duties and Responsibilities (*Denotes Essential Functions):
- *Provide professional administrative support for the Office of the Vice Chancellor for Academic Affairs (OVCAA); facilitating daily office operations and serving as a liaison with campus units (Chancellor's Office, Student Affairs, Administrative Services).
- *Serve as a primary point of contact for visitors and callers, providing general academic program information, routing communications, and processing updates for course cancellations and room changes.
- *Assist the Operations Coordinator with academic personnel processes, including assembling, updating, and maintaining confidential files for faculty, lecturers, and student assistants.
- *Process and track faculty overloads, course, course loads, and schedule adjustments following established deadlines.
- *Provide clerical support for personnel and payroll workflows, including logging records and distributing paychecks and tax documents (W-2s, 1095-C).
- *Coordinate the collection and routine distribution of course syllabi to support division needs and accreditation reporting.
- Fulfill general clerical and supply requests for the seven academic divisions, including exam copying, routine IT/key requests, and mail distribution.
- Schedule conference rooms using reservation software, assist users with basic equipment operations (copiers, fax, Scranton machines), and submit supply orders according to University and State guidelines.
- Assign daily tasks to student assistants and monitor work accuracy according to established office procedures.
- Other duties as assigned.
Minimum Qualifications:
- Possession of a baccalaureate degree in Business Administration, or related field and one (1) year of progressively responsible professional experience with responsibilities for business or human resources administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Functional knowledge of principles, practices, and techniques in the area of business management, human resources or personnel administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resources administration, business management, or related fields.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of human resources administration or business management.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
Supplemental Minimum Qualifications:
- Experience with database creation and management.
- Knowledge of University of Hawai'i, higher education, or public sector organization applicable policies and procedures and relevant practices.
- Experience using computerized human resources information systems, STAR and Kuali.
To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach the following required documents:
- Resume;
- Cover letter indicating how you meet the minimum and desirable qualifications of the position;
- Transcript(s) verifying degree and coursework to date appropriate to the position. (Copies of transcripts are acceptable; however, original official transcripts will be required at the time of hire. Academic record/grade summaries will NOT be accepted. Diplomas and copies will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant; and
- Transcript(s) must be attached to receive credit for degree(s). To upload transcript(s), click on "+ Add supplemental attachment" after uploading required attachments. Applications submitted without transcripts will be reviewed based on related professional level experience and/or training.
Please REDACT references to birth date and Social Security number on submitted documents. Letters of recommendation attesting to job performance and personal character are optional. Incomplete applications will not be considered. Applications are deemed incomplete if materials are unreadable. Materials submitted become property of the College and will not be returned.
Note: If you have not applied for a position before using NEOGOV, you will need to create an account.
Inquiries: UH West Oahu Human Resources Office; uhwohr@hawaii.edu
EEO, Clery Act, ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Employer University of Hawaii
Department University of Hawaii - West Oahu - Academic Affairs Address 91-1001 Farrington Highway
Kapolei, Hawaii, 96707
Website http://workatuh.hawaii.edu