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Admin Coordinator - Part Time #26-21668

US Tech Solutions, Inc.

  • Thousand Oaks, CA
  • 11 days ago

    Highlights

    May also be responsible for taking, transcribing, and distributing meeting minutes, project tracking (i.e. budget, database, timelines), as well as demonstrating the ability to interact with outside vendors and various levels of management. Will also manage complex administrative support activities, and occasionally assisting supervisor in coordination of management issues, (i.e., reviews, goals and department/staff goals and objectives).

    Numbers & Facts

    LocationThousand Oaks, CA

    Description

    Duration: 05 months contract

    Job Description:
    • Primarily responsible for managing multiple and/or complex calendars, coordinate domestic/international travel arrangements, and expense reporting.
    • Will also manage complex administrative support activities, and occasionally assisting supervisor in coordination of management issues, (i.e., reviews, goals and department/staff goals and objectives).
    • Additional responsibilities include independently coordinating calendared meetings, complex onsite/offsite meetings, leading administrative projects, providing management with status/activity reports.
    • Assisting staff members with the compiling documents for submissions, formatting, and distribution of submissions. May also be responsible for taking, transcribing, and distributing meeting minutes, project tracking (i.e. budget, database, timelines), as well as demonstrating the ability to interact with outside vendors and various levels of management.
    Skills:
    • Administrative support experience, comfortable using multiple computer systems, able to shift gears and be comfortable with ambiguity
    • Must be able to recognize priorities and reorganize priorities for staff that they are supporting, proactive in thinking and able identify potential issues, track action items.
    • Provide ongoing communication to team to stay on track, look for areas of continuous improvement.
    • Concur, Workday, Teams, MS Outlook, Word, Excel, and PowerPoint in an office setting. 
    Basic Qualifications:
    • Associate degree and 2 years of experience OR
    • 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of experience 
    Top 3 Must Have Skill Sets:
    • Complex Calendar Management
    • Travel & Expense Coordination
    • Executive-level Discernment, Confidentiality and Professionalism
    • Candidates should be ready to interview immediately 
    Day to Day Responsibilities:
    • Managing complex calendars, scheduling meetings across global time zones
    • Coordinating domestic and international travel, including expense reporting via Concur
    • Preparing and proofreading correspondence, reports, and presentations
    • Supporting department operations such as onboarding/offboarding, technology set-up, and workspace coordination
    • Partnering with other administrative professionals and functional areas to ensure alignment and communication
    • Collaborating on special projects and events as needed
    • Assisting with budget tracking and vendor coordination
    • Maintaining confidentiality and professionalism in all interactions
    Note:
    • This is a part-time role estimating 25 hours/week
    • Remote but required to be flexible accommodating PST business hours 
    About US Tech Solutions:
    US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
     
    "US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran"
     
    AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

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