Additional Job Responsibilities
Position Title: Administrative Assistant 2
Position Location: Horsham, PA
Provide locations: Horsham, PA
Remote/Onsite: onsite- 5 days
Acceptable time zone(s): EST
Days of the week: M-F Working Hours: 8:30a-5:30p
OT: No
Travel: No
Intended length of Assignment: through 10/30/2026
Reason for open position: Increase in Business demand
Potential for Contract Extension: Yes
This position is contract with the right to hire if a need becomes available. Managers will only look at candidates that are open to converting to a full time Client employee. Client will not sponsor work visas if the decision is made to hire the contingent worker.
Function of the Group: Assist supporting cash application group
Initiatives/Projects: reporting, pdf packages, mail sorting, emailing
Industry background: Administrative background preferred
Team Dynamic: team of 3
Roles and Responsibilities:
Assist cash application group with reporting, email correspondence, pdf packages, and other admin tasks. As they become more comfortable in the role, there might be other responsibilities involved.
Must Have Technical Skills:
Excel
Microsoft Office
Outlook
Sharepoint
Flex Skills/Nice to Have:
Accounting/book keeping knowledge
Soft Skills:
Written and verbal communication
Ability to work alone
Time Management
Multi-tasking
Follow-up skills
Education/Certifications:
Bachelor's Degree or equivalent experience
Role Differentiator:
This admin role can open opportunities for different areas in Client and growth opportunities within Client.
Interview Process: One 30 min. virtual interview with manager and team lead. A second interview if needed.
Summary:
Provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
Job Responsibilities:
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare invoices, reports, memos, letters, financial statements, and other documents.
File and retrieve corporate documents, records, and reports.
Open, sort and distribute incoming correspondence, including faxes and emails.
Prepare responses to correspondence containing routing inquiries.
Perform other duties as assigned Skills and Competencies:
Verbal and written communication skills.
Multi-tasking.
Customer service skills.
Interpersonal skills.
Ability to work independently and manage ones time.
Ability to keep information organized and confidential.
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience:
High School Diploma or equivalent required.
2 - 4 years experience required.
Job Description
Performs diverse, tactical, and confidential administrative support functions. Provides administrative support by using supplied office equipment and/or software. Preparing routine letters and memoranda for the supervisor's review; scheduling appointments; coordinating meetings and travel arrangements. Prepares required/requested reports by gathering and summarizing data using office equipment and software to manipulate the data, producing graphics and spreadsheets, as required. Contributes to the efficiency of the area by organizing and expediting the flow of work to appropriate staff members. Provides support by screening and routing mail, visitors, and telephone calls. Maintains inventory for the area by monitoring supplies and anticipating needs; taking/placing orders and verifying receipt and coordinating maintenance of office equipment. Contributes to the efficiency of the operation by performing other related duties as assigned.
Skills:
Organizing Presentation Development Researching Prioritization Calendar Management Customer Needs Office Administration Experience: 2 - 4 years experience required.