Admin Assistant

Job Title: Admin Assistant

Location: White Plains, NY

Duration: 12+ Month Contract 

Work Mode: 100% onsite

Pay Rate: Up to $25.00/Hour, W 2

Summary:

• Monday-Friday 9-6 (this shift is not flexible, need to be onsite during these hours)
• Looking to prioritize individuals with strong experience in front desk/reception coverage, mail handling, and phone support
• Proximity and reliable commuting access to the White Plains office are important

Responsibilities:

• Welcome guests by greeting them in person or by telephone
• Answer and direct all incoming telephone calls and route to the appropriate individual/department
• Scan, log, and route all incoming mail to the appropriate person/department through the email mail system
• Maintain integrity of mail tracking database to ensure all incoming mail is accounted for and no correspondence is lost
• Collaborate with all departments and remote employees
• Maintain office supplies inventory by checking stock, anticipating needed supplies, placing orders, and verifying receipt of supplies
• Assist Accounting department with syncing invoices, receiving payments, and collection activity tasks

Requirements:

• Exceptional interpersonal skills to communicate with government agencies, colleagues, and clients
• Use of considerable tact and discretion when dealing with client or sensitive data
• Ability to work independently, handle pressure, multi-task, and always prioritize work
• Excellent organizational and communication (both verbal and written) skills
• Ability and desire to work in a fast-paced environment
• Outstanding skills using personal computers in a Windows-based environment (including Microsoft Office Suite and Adobe PDF)
• Excellent attention to detail and high degree of accuracy and consistency

Preferred Skills:

• BS/BA degree and/or relevant administrative experience is a plus