ACTIVITIES ASSISTANT

The Management Trust
Position Title: Activities Assistant
Location: Rancho Casa Blanca
Reporting To: Activities Director
Status: Non-Exempt, Full-Time (Seasonal)
Salary: $19.00-19.47/hourly

SEASONAL ROLE: ANTICIPATED END DATE ON OR AROUND 4/15/2027

COMPANY PROFILE:

The Management Trust is a community association management company.  We believe that building and maintaining a community takes more than just hammers and nails.  It takes integrity, trust, experience, and support.  Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them.  We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation.  Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day.  It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.

EMPLOYEE OWNER POSITION PURPOSE:

The Activities Assistant is responsible for providing an exceptional customer experience while being the go-to person at all private and community events.

JOB DUTIES AND RESPONSIBILITIES:

• Promote a positive environment that fosters a fun atmosphere
• Answer incoming phone calls and return voicemails through the day
• Respond to emails on a daily basis
• Create and distribute flyers for community events and recreational clubs
• Set up tables, chairs, and audio equipment at events
• Handle cash deposits and check requests
• Keep all bulletin boards up to date with all event and community information
• Supervise the event and assist homeowners with questions
• Restock restrooms and kitchens before, during, and after the event
• Other duties and special projects as assigned

QUALIFICATIONS:

• Familiarity with country club/hotel/high-end operations
• Conflict resolution skills
• Excellent written and verbal communication
• Must be a team player who is committed to delivering high-level customer service
• Adaptable and dependable with a solid attendance record
• Professional and respectful demeanor with all staff and guests at all times
• Ability to work independently and follow instructions with minimal supervision

SPECIAL POSITION REQUIREMENTS:

• Must have and maintain a valid driver’s license, vehicle insurance, and driving record in compliance with Company policy

ESSENTIAL FUNCTIONS:

• Use standard office equipment, including: computer, phone, copier/scanner, etc.
• Be stationary or in motion for periods of time
• Relocate up to (40) pounds

SUPERVISES OTHERS?  IF SO, LIST:

• None

SCHEDULE & TRAVEL:

• Shifts will vary based on business need
• Required to work weekends and holidays

The Management Trust is an Equal Opportunity employer.  We celebrate and support diversity.

TMT reserves the right to modify this job description at any time based on business