Accounts Specialist

The Accounts Specialist plays a vital role in advancing the ministry’s mission by ensuring accurate, efficient, and reliable daily financial and administrative functions.

Responsibilities

• Accurately process all accounts receivable transactions, including checks, online payments, and donations.
  
• Prepare and distribute timely monthly billing statements via email.
  
• Receive and review invoices, collaborating with the Executive Administrator to ensure prompt payment.
  
• Provide responsive support to Adult & Teen Challenge affiliates regarding accounts, invoices, and recurring payments.
  
• Deliver reconciled month-end reports to CPAs with precision and consistency.
  
• Support the Executive Administrator with assigned tasks, including preparation for the annual audit.
  
• Oversee operations of the ATC online store across multiple platforms, ensuring order fulfillment, strong vendor coordination, and excellent customer service.
  
• Monitor and manage inventory, including creating purchase orders and maintaining supplier communication.
  
• Coordinate and execute annual inventory counts.
  
• Partner with internal departments to ensure product availability for events and initiatives.
  
• Administer and process Light for the Lost grants within the Zoho platform.
  
• Assist with credit card reconciliation to maintain accurate financial records.
  
• Provide backup phone coverage, maintaining a courteous and helpful first point of contact for callers.
  

This description reflects the core responsibilities of the role but is not intended to be exhaustive. Duties and responsibilities may evolve to meet organizational needs with appropriate notice.

Required Skills, Abilities, Education, and Experience

• High school diploma required; a 2- or 4-year degree in accounting or business is preferred (but not required).
  
• Equivalent combinations of education and relevant experience will be considered in lieu of a degree.
  
• Proficiency in Microsoft Excel; experience with QuickBooks Online (QBO) strongly preferred.
  
• Strong time management skills with the ability to prioritize and meet deadlines.
  
• Self-motivated, proactive, and able to work independently.
  
• Excellent problem-solving skills with attention to detail.
  
• Demonstrated technological aptitude and willingness to learn new systems.