Company Overview
Our client is a growing organization committed to financial accuracy, transparency, and disciplined execution. This role supports leadership by ensuring the company’s financial records are reliable, timely, and decision ready. The Bookkeeper / Office Administrator plays a critical role in maintaining financial clarity, tracking performance, and supporting the company’s continued growth.
Role Summary
The Bookkeeper / Office Administrator is responsible for the day-to-day execution of the company’s accounting and administrative financial functions. This role ensures accurate transaction processing, consistent reconciliations, and timely managerial and financial reporting using ProContractor/ViewPoint and ProCore. The position requires a strong understanding of basic accounting fundamentals, attention to detail, and the ability to communicate financial information clearly to management and external partners.
--THIS IS A PART-TIME POSITION TO START. FLEXIBLE HOURS - 30 to 32 HOURS A WEEK.
This will eventually become a full-time position but is part-time for the near future.
Core Responsibilities
Accounting & Financial Management
Maintain accurate and up-to-date financial records in ViewPoint/ProContractor
Record and reconcile daily financial transactions, including:
Sales
Purchases
Receipts
Retainage
Payments
Manage Accounts Payable and Accounts Receivable, ensuring accuracy and timeliness
Prepare regular bank and account reconciliations for audit
Ensure transactions are properly coded and supported with documentation
Reporting & Analysis
Prepare and distribute financial reports on a:
Weekly
Monthly
Quarterly
Annual basis
Support budgeting and forecasting activities
Identify discrepancies, trends, or concerns and escalate to management as needed
Maintain financial data in a clear, organized, and audit-ready format
Compliance & External Coordination
Coordinate with external partners for:
Budget preparation
Weekly Cash Flow Management
Labor Burden and Overhead Absorption Reporting
Tax preparation
Reviews or audits
Support compliance with local, state, and federal financial regulations
Maintain documentation required for audits and regulatory reviews
Communication & Administrative Support
Provide timely financial updates and summaries to management
Communicate clearly with internal team members regarding financial processes or requirements
Support general office administrative tasks as needed to maintain smooth operations
Required Qualifications
Proficiency in ViewPoint/ProContractor
Proficiency in MS Excel/MS Word/MS Teams/MS Outlook
Strong understanding of accounting principles and managerial/financial reporting
High attention to detail with strong organizational skills
Ability to work independently and manage multiple priorities
Clear written and verbal communication skills
Preferred Skills
Experience with managerial accounting concepts
Ability to explain financial information to non-financial team members in plain language
Experience supporting small-to-mid-sized business operations
Experience with customer service communications with regard to A/R collections and A/P Payments.