Accounts Payable Technician

Accounts Payable Technician

Salary

$4,522.75 - $5,372.83 Monthly

Location

Salem Campus. Salem, OR

Job Type

Classified

Job Number

C01050

Division

130810 College Support Services

Department

130810 Grant Accounting & Accounts Payable

Opening Date

08/05/2026

Closing Date

8/10/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

JOB INFORMATION

The Accounts Payable Technician provides comprehensive accounts payable and procurement card program support through the review, analysis, and processing of financial transactions. Ensuring compliance with College policies, accounting standards, and budgetary requirements by maintaining accurate financial records, monitoring expenditures, supporting fiscal year end activities and coordinating payment processes. While serving as a resource to faculty, staff, vendor and departments by providing guidance on purchasing, payments, and account coding procedures, resolving transaction related issues and promoting efficient and effective financial operations.

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.

• Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.

DUTIES & RESPONSIBILITIES

Accounts Payable & Payment Processing

• Inputs data from original documents to create payment.
• Prioritizes invoice payments to maximize available discounts, meet payment deadlines, and avoid late fees, penalties, or service interruptions.
• Monitor and processes monthly utility and other recurring payments for multiple campuses, ensuring expenses are charged to the appropriate organizational and account codes in accordance with established guidelines. Maintains and updates annual billing allocation spreadsheets, verifies charges for accuracy, and notifies appropriate staff of billing discrepancies or unusual account activity.
• Coordinates payment of contracts with procurement staff; verifies contract expiration dates, amount of encumbrance and contract numbers.
• Coordinates year-end accounts payable activities by reviewing invoices, purchase orders, and procurement card transactions to determine the appropriate fiscal year for expenditure recognition. Analyzes prepayments, subscription services, conference registrations, and other forward-funded expenses, researches open encumbrances, and ensures charges are accurately recorded and allocated to the correct fiscal period.
• Reviews and processes employee travel reimbursements, verifying receipts and supporting documentation to ensure expenses are necessary, reasonable, and compliant with College travel policies. Evaluates meal, mileage, lodging, and transportation expenses for appropriateness, confirms required pre-approvals for travel-related expenditures, and coordinates with employees and budget managers to resolve discrepancies.
• Responds to vendor and staff inquiries regarding payment status, account activity and encumbrances. Research and reviews financial records to provide accurate information and refers complex or specialized issues to appropriate personnel.

Procurement Card Program (PCard)

• Serves as a resource to staff on procurement and procurement card procedures, providing guidance on purchasing requirements, account code selection, and compliance with College policies.
• Reviews and resolves purchasing and payment processing issues; coordinates with departments and vendors to obtain required information, research account coding discrepancies, and implements corrections to ensure accurate financial transactions.
• Reviews and analyzes vendor invoices to determine whether procurement card payment is an available option. Communicates with departments regarding eligible transactions, facilitates procurement card payment arrangements, and supports institutional objectives to increase procurement card utilization and streamline payment processes.
• Reviews procurement cardholder statements on a monthly basis for accounting accuracy, complete receipt package supporting posted transactions, adequate descriptions of purchases, and necessary approvals.
• Tracks reconciliation errors with procurement card and recommends appropriate corrections to the Program Administrator.
• Work with accounting regarding transfers, deposits, credits, and maintenance of vendor information in computer. Prepares deposits for cashiering (refunds, etc.).
• Communicates accounts payable procedures to staff; answers questions; trouble-shoots and resolves key persons problems with software and on-line entry of requisitions and check requests; provides back-up training on use of computer software.

Payable Review and Expenditure Control

• Reviews and verifies account information on invoices and purchase orders; determines, assigns, and corrects account codes based on the nature of expenditures and organizational accounting requirements. Applies comprehensive knowledge of account coding structures and the master account code list to ensure accurate processing, budget tracking, and financial reporting.
• Note invoice information on purchase order; proofs vendor file payment address and adds or updates if necessary.
• Monitors purchase order balances and processes vendor invoices against established purchase order amounts. Tracks cumulative expenditures, notifies originating departments when spending approaches authorized limits, and obtains additional approval or coordinates purchase order amendments when expenditures are expected to exceed authorized thresholds.
• Determines if expenditure is for a fixed asset using established guidelines; obtains fixed asset number if needed.
• Verifies accuracy of back-up information; determines if back-up documentation is sufficient to process checks according to established guidelines; reconciles back-up documentation for advances.
• Advises on purchasing requirements, order placement procedures, and the appropriate procurement method, including determining when a purchase order or check request is required.
• Assists staff in projecting encumbrance needs for new budget year, researching what was spent in the past and aids in budget planning for the future.

Institutional Expectations

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

CANDIDATE QUALIFICATIONS

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications listed below. If you are unsure whether you meet all of the qualifications , we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications:

This level requires an equivalency of two (2) years of full-time work experience related to the essential functions and duties of the position listed above.

• ----OR-----

An Associate's Degree in Accounting, Finance, Business Administration, or a related field.

Core Competencies:

Knowledge of:

• Bookkeeping principles;
• Basic accounting principles
• Applicable local, State and Federal laws and regulations;
• modern office equipment

Skill in:

• Providing exceptional customer service

• Using computers and applicable software

• Resolving bookkeeping and accounting discrepancies

• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work.

• Skill in compiling and consolidating accounting information for various fiscal or budget reports.

• Skill in applying rules, policies, and procedures to work assignments.

• Skill in using ten-key adding functionality.

• Skill in operating a computer to enter, update, and retrieve fiscal information. Skill in tracking errors and resolving discrepancies in accounting records.

• Skill in giving information about and solving bookkeeping or accounting issues. Skill in working in a group to resolve a problem or complete a project.

• Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others

Preferred Qualifications:

• Two (2) years of experience in processing accounts payable.
• Two (2) years of experience performing account reconciliations and monitoring financial transactions to ensure accuracy and compliance with established procedures.
• Working experience using Banner or a related software.
• Working experience in higher education, local/state government or a regulated environment.
• Proficiency working with Microsoft products such as Word, Excel, Outlook. Familiarity with Google products, a plus.

ADDITIONAL INFORMATION

SCHEDULE & MODALITY

Based on individual assessment business needs, supervisory discretion and/or college directives, a percentage of the duties of this position may be performed remotely up to one day a week or scheduled only for special projects requiring focus time.

TERMS OF EMPLOYMENT

• This is a 100%, 12-month classified assignment at pay grade 12
• This position has a 6-month probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position may require the use of your personal vehicle for transportation between campus locations
• If requested, requires the provision of official transcripts upon hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
• Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

VETERANS PREFERENCE

Applicants are eligible to use Veterans Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

DOCUMENTS REQUIRED FOR VETERANS PREFERENCE

• One of the following:

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-

• Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-

• Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate

• In addition to one of the above documents, Disabled Veterans must also submit one of the following:

• A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-

• Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

• Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidates demonstrated competencies as related to successful performance in the position.

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

LEGAL COMPLIANCE

Chemeketa Community College prohibits unlawful discrimination based on the following:

Or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under federal, state or local laws.

Under College policies, equal opportunity for employment, admission, and participation in the College's programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose.

504/ADA Coordinator for Students

For concerns, inquiries or complaints regarding student disability accessibility and accommodations, please contact Karen Alexander, Director of Student Accessibility and Testing Services. Ph: 503.399.5276

Section 504/ADA Coordinator for Employees

For concerns, inquiries or complaints regarding employee disability accessibility and accommodations, please contact Alice Sprague, Vice President of Governance & Administration. Ph: 503.399.2537

Persons having questions or concerns about Title IX, which includes gender-based discrimination, sexual harassment, sexual violence, gender-based violence, and stalking, please contact the Title IX coordinator, Jon Mathis. Ph: 503.584.7323, Located at 4000 Lancaster Dr. NE, Salem, OR 97305, You can find additional information at http://go.chemeketa.edu/titleix.

All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer at 503.399.2537, 4000 Lancaster Dr. NE, Salem OR 97305.

Individuals may also contact the U.S. Department of Education, Office for Civil Rights (OCR), 810 3rd Avenue #750, Seattle, WA 98104, 206.607.1600.

To request this publication in an alternative format, please call 503.399.5192. For language access please call 503.399.2537 or email alice.sprague@chemeketa.edu.

In addition to a rewarding and energizing career opportunity, Chemeketa offers a comprehensive benefits package to all salaried Chemeketa employees and eligible dependents. Benefits available to Chemeketa employees include:

Core Benefits: Medical, Dental, Vision, Employer-paid group life insurance, Employee assistance programs.

Voluntary Benefits: Voluntary Life Insurance, Long-Term Disability Insurance, Short-Term Disability, AFLAC Critical Illness, Accident and Hospitalization Insurance, Pet Insurance, Flexible Spending Accounts, and Health Savings Accounts with employer contribution for qualified insurance plans.

Retirement Benefits: Qualifying employees will receive contributions to the Public Employees Retirement System (PERS) as well as the opportunity to contribute to optional 403(b) and 457(b) deferred compensation plans.

Additional Benefits: Additional perks of joining the Chemeketa team include tuition waiver for employees and their qualifying dependents, on-campus wellness activities, and generous leave policies.

Public Service Loan Forgiveness: Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education

01

Please select the response from below that most closely matches your highest level of education as related to this position. To receive full consideration, your application and your attached transcript(s) must clearly support your response.

• I have not received a High School Diploma or GED
• I have a High School Diploma or GED
• I have completed some college coursework but have not received a degree
• I have an Associate degree from an accredited institution
• I have a Bachelors degree from an accredited institution
• I have completed some graduate coursework but have not received a degree
• I have a Masters degree from an accredited institution
• I have a Doctorate degree from an accredited institution

02

Please indicate the number of years of experience that you possess.

• No experience
• Six months of experience, but less than one year of experience
• One year of experience or more, but less than two years of experience
• Two years of experience or more, but less than three years of experience
• Three years of experience or more, but less than four years of experience
• Four years of experience or more, but less than five years of experience
• Five years of experience or more, but less than six years of experience
• Six years of experience or more, but less than seven years of experience
• Seven years of experience or more, but less than eight years of experience
• Eight years of experience or more, but less than nine years of experience
• Nine years of experience or more, but less than ten years of experience
• Ten years of experience or more

03

I understand that my application will not be considered unless I: Attach all required documents as specified in the job announcement. Submit a complete application form which clearly demonstrates the minimum qualifications for the position. * Have removed my social security number from all my documents, including transcripts. Please review the supplemental information section of the job announcement for specific information about required documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered by the committee.

• Yes

Required Question

Employer Chemeketa Community College

Address 4000 Lancaster Dr. NE

Salem, Oregon, 97305

Phone 503.399.5009

Website http://www.chemeketa.edu