NOTE: This is a full-time position and will be on-site at our corporate headquarters in Franklin, TN.
Summary: Responsible for overseeing Accounts Payable team and processes, vendor maintenance, invoice verification and reconciliation, invoice entry and payment processing.
Essential Functions:
- Oversees Accounts Payable team, supervising their daily activities and questions and monthly close process for Accounts Payable.
- Creates and documents Accounts Payable processes.
- Training new accounts payable employees.
- Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issues voids or stop-payments when necessary.
- Process monthly rent payments; process and pay real estate/personal property bills
- Main contact for vendor questions and resolution of issues.
- Maintenance of AP automation software to include workflow updates, user updates, vendor card updates
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
- Notifies Controller about ongoing AP issues with managers or vendors, or any invoices that appear suspicious or incorrect.
- Review vendor statements and contacts vendors to resolve unpaid invoices.
- Route and verify invoices are properly approved.
- Organize and upload all vendor invoices into AP software.
- Maintains accounting ledgers by verifying and posting account transactions.
- Sets up new vendors and maintains vendors and other AP data fields in the ERP system.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Maintains historical records and filing documents.
- Reviews vendor invoices to determine if use tax needs to be accrued.
- Protects organization's value by keeping information confidential.
- Accomplishes accounting and organization mission by completing related results as needed.
- Compile list of invoices to be accrued at period end and create journal entry
- Reconcile AP related balance sheet accounts
Qualifications & Requirements:
- Associates degree in Accounting or equivalent work experience.
- 5+ years of Accounts Payable experience.
- Leadership experience including leading an AP team.
- PC proficiency including AP software, Excel and Outlook.
- Above average skills in 10-key and data entry.
Competencies:
- Pleasant demeanor and customer service focus.
- Verbal and written communication skills.
- Organizational and planning skills.
- Problem analysis and problem-solving skills.
- Attention to detail and accuracy.
- Confidentiality.
- Stays focused on work.