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Accounts Payable Supervisor

Cherry Bekaert

  • District of Columbia
  • 8 days ago

    Highlights

    Act as Ramp power user – evaluating and adopting new Ramp features (e.g., procurement automation, AP Agent line-item auto-coding, virtual cards, recurring bills, spend programs) and driving optimization of the NetSuite–Ramp–DocuSign CLM ecosystem. Oversee vendor setup and maintenance, including validation of W-9/W-8, ACH/wire instructions, tax classification, and 1099 eligibility; enforces fraud-prevention controls (independent verification of banking changes).

    Numbers & Facts

    LocationDistrict of Columbia
    Websitehttps://www.cbh.com

    Description

    Accounts Payable Supervisor (Lead)

    The Accounts Payable Supervisor (Lead) will lead end-to-end A/P operations, including vendor management, invoice processing, disbursements, corporate card administration, and 1099 reporting.

    Position Duties: 
    • Own the full A/P cycle – vendor onboarding, invoice intake, coding, approval routing, payment scheduling – ensuring transactions are processed timely and in accordance with policies, GAAP, and applicable regulations. 
    • Configure and maintain approval workflows and system-enforced rules so that routine controls run automatically and staff focus on judgment-based exceptions. 
    • Serve as final approver on bill payment releases; reviews significant, non-routine, or flagged transactions, applying professional judgment on materiality and risk. 
    • Oversee international payments and validate required documentation and banking details. 
    • Own month-end and year-end A/P close activities, including A/P aging review, accrual analysis, cut-off, and coordination with GL on unposted bills, prepaid amortization, and use tax accruals.
    • Administer Corporate Card program, including card issuance, spend limits, merchant/category restrictions, spend programs, and cardholder onboarding/offboarding. 
    • Oversee vendor setup and maintenance, including validation of W-9/W-8, ACH/wire instructions, tax classification, and 1099 eligibility; enforces fraud-prevention controls (independent verification of banking changes). 
    • Manage annual IRS Form 1099 filing, resolution of variances, and issuance to vendors. 
    • Ensure DocuSign CLM contracts sync correctly to NetSuite Purchase Orders and that invoices are matched to the correct PO and remaining contract balance. 
    • Act as Ramp power user – evaluating and adopting new Ramp features (e.g., procurement automation, AP Agent line-item auto-coding, virtual cards, recurring bills, spend programs) and driving optimization of the NetSuite–Ramp–DocuSign CLM ecosystem. 
    • Identify and implement exception-based controls and automations that reduce manual effort while strengthening the control environment; documents and maintain AP procedures in partnership with the Controller. 
    Qualifications 
    • BS/BA Degree (Business, Accounting, Finance or related) is highly preferred
    • Ability to help supervise and lead staff (1-2)
    • 5+ years of AP or accounting operations experience, including subject matter expertise in AP controls, 1099 reporting and use tax. 
    • Any experience with Ramp (or similar AP/spend management platform) is preferred
    • Any experience with NetSuite (or a comparable ERP) strongly preferred
    • Demonstrated ability to move an AP function from manual, transaction-by-transaction review to automated, exception-based workflows. 
    • Proficiency with Microsoft 365, including Excel; comfort with AI-enabled productivity tools (e.g., Copilot) preferred. 
    IND4
     

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