Accounts Payable Supervisor

The Accounts Payable Supervisor oversees day-to-day operations within the corporate accounts payable department. This position ensures accurate, high-volume processing of stock and drop-ship vendor invoices, manages team workflows, resolves complex vendor research issues, and supports month-end accounting procedures while maintaining strong internal accounting controls.

Key Responsibilities:

Duties requiring independent judgment and discretion:

• Operations Oversight: Direct and prioritize daily workflow across the accounts payable team to ensure timely invoice processing and batch accuracy.
• Discrepancy and Escalation Management: Review and resolve complex vendor payment disputes, statement reconciliations, and escalated research questions submitted by AP Specialists.
• System & Workflow Support: Supervise automated document processing systems (such as AnyDoc), drop-ship verification reports, and batch keying processes to maintain system efficiency.
• Vendor & Cross-Departmental Collaboration: Managing complex vendor communications, resolving discrepancies regarding pricing, freight, or quantities, and maintaining positive supplier relationships.

Other essential duties:

• Batch & Data Verification: Conduct regular audits of stock and drop-ship batch outputs to ensure alignment with standard operating procedures.
• Training & Mentorship: Onboard and train AP staff on software applications, vendor compliance rules, and internal approval workflows.
• Month-End & Audit Support: Assist the Accounts Payable Manager with month-end close tasks, aging report reviews, accruals, and audit documentation.