Accounts Payable Supervisor

COMPANY SUMMARY

We are a family of companies providing innovative water treatment solutions and services to customers across the United States. As one of the nation’s largest full-service water treatment equipment distributors, we support every segment of the water and wastewater treatment industry. Our companies represent industry-leading equipment manufacturers and are recognized as leaders within their respective markets. Together, we offer a comprehensive product portfolio, value-added design support, and aftermarket parts and services to both municipal and industrial customers.

POSITION SUMMARY

We are seeking an experienced Accounts Payable Supervisor to join Vessco Water’s growing family of companies.  This is a hands-on supervisor role responsible for the daily leadership and operational performance of our small, but growing, AP team as we strive to centralize the AP function for multiple companies. If you enjoy building strong teams and processes at a grassroots level, you’re the type of person we’re looking for.

This role is responsible for implementing AP best practices and segregation of duties controls to minimize fraud risk and ensure accuracy in vendor onboarding, vendor master maintenance, PO and non-PO invoice processing, vendor inquiries and statement reconciliations, ACH and check payments, 1099/1042-S reporting, and overall team leadership for AP Specialist direct reports.  

KEY DUTIES AND ESSENTIAL FUNCTIONS:

• Review proposed weekly vendor payments to ensure supporting invoices are properly approved, accurate, and paid according to agreed-upon terms.

• Review and approve ACH payments in accordance with company controls and fraud-prevention procedures.

• Ensure internal/external AP inquiries are researched and vendor statements are reconciled in a timely manner to support strong relationships with vendors and internal business partners.

• Communicate with vendors to resolve billing disputes, payment holds, and account issues promptly and professionally. Serve as the escalation point person for vendor concerns that cannot be independently resolved by AP team members.

• Review, validate, and maintain vendor information (e.g., W-9/W-8 forms, banking details, etc.) to ensure vendors are onboarded and vendor changes are performed in accordance with company policies.

• Determine if new vendors require 1099 or 1042-S reporting before they are onboarded in the vendor master file.

• Support month-end and year-end close activities, including AP accruals, account reconciliations, audit requests, and 1099/1042-S reporting.

• Participate in vendor master file clean-up projects to determine if existing vendors require 1099 or 1042-S reporting or should be deactivated due to extended inactivity.

• Use data analysis and knowledge of AP best practices to identify process improvement opportunities in effectiveness, efficiency, and accuracy.

• Continually improve AP processes, controls, and team effectiveness.

• Participate in the implementation of new AP systems or tools, including writing, executing, and documenting test cases and results.

SUPERVISORY RESPONSIBILITIES:

• Hire, train, and coach AP team members to successfully support multiple companies, including regular one-on-one discussions and team meetings, providing meaningful guidance for annual goal setting and performance reviews, and cross-training to ensure sufficient coverage for each company.

• Provide accounting and general ledger expertise and guidance to AP team members to ensure invoices are properly coded and posted accurately to the AP subsidiary ledger in a timely manner.

REQUIRED QUALIFICATIONS:

Education:

• Bachelor’s degree in Accounting, Finance, Business Administration, or other related field; equivalent combination of education and relevant AP experience may be considered.

Experience:

• At least four years of experience working with full-cycle Accounts Payable processes, including a minimum of two years of direct supervisory or people-management responsibility.

Technical Skills:

• Intermediate proficiency in Microsoft Outlook, Word, and Teams

• Intermediate to advanced proficiency in Microsoft Excel, including VLOOKUP, XLOOKUP, PivotTables, and related data analysis tools

• Advanced knowledge of AP best practices, segregation of duties, internal controls, 1099/1042-S reporting regulations, and accounting principles

• High proficiency in data analysis, critical thinking, problem solving, and distilling raw data into concise reports/presentations

Core Competencies:

• Strong work ethic and high attention to detail and accuracy

• Professional, clear, and concise written and verbal communications

• Ability to manage and prioritize multiple tasks and requests

• Integrity and confidentiality

• Collaboration and teamwork

• Positive, continuous improvement, can-do attitude

• Leadership, coaching, and team development

PREFERRED QUALIFICATIONS:

• Accounts Payable certification (e.g., APM or APS from the Institute of Finance and Management or CAPM or CAPS from the Institute of Financial Operations and Leadership)

• Experience building and leading high performing teams

• Experience supporting multiple legal entities, business units, or locations

• Experience leveraging AI tools, automation technologies, or workflow optimization solutions to improve productivity and strengthen fraud prevention efforts

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The employee is expected to work in-office. While performing the duties of this job, the employee is regularly required to use a computer, keyboard, and mouse while sitting or standing, and hear and talk to communicate with coworkers in a standard office environment that is dog friendly.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

COMPENSATION: $75,592 - $91,500 base salary dependent on experience. 

BENEFITS:

• Health insurance

• 401(k)

• Dental insurance

• Life insurance

• Paid time off

• Vision insurance

• Dog-friendly office! (applicable to Vessco Inc. and VW Chanhassen roles)

We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.

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