Temporary Assignment-6 months; Full time, Monday-Friday 8:00 AM-5:00 PM
Position Summary
The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, expense reports, and payments. This role ensures compliance with company policies, maintains strong vendor relationships, and supports month-end close activities while contributing to the overall efficiency of the accounting department.
Salary: $22-$26 per hour
Key Responsibilities
Invoice Processing
- Review, verify, and process vendor invoices for accuracy and appropriate approvals.
- Match invoices to purchase orders and receiving documents.
- Resolve invoice discrepancies with vendors and internal departments.
- Enter invoices into the accounting system accurately and timely.
Payment Processing
- Prepare and process weekly payment runs, including checks, ACH, wire transfers, and credit card payments.
- Ensure all payments are made in accordance with agreed payment terms.
- Monitor and manage cash discounts and avoid late payment penalties.
Vendor Management
- Establish and maintain vendor records.
- Respond to vendor inquiries regarding payments, statements, and account balances.
- Reconcile vendor statements and resolve outstanding issues.
- Ensure vendor compliance documentation is current, including W-9 forms.
Account Reconciliation
- Reconcile accounts payable sub-ledger to the general ledger.
- Investigate and resolve discrepancies on a timely basis.
- Assist with month-end and year-end closing activities.
Compliance and Reporting
- Maintain accurate accounting records and supporting documentation.
- Ensure compliance with company policies, accounting standards, and internal controls.
- Support audit requests by providing documentation and explanations as needed.
- Generate AP reports and assist with analysis of spending and payment trends.
Qualifications
Education & Experience
- Associate's degree in Accounting, Finance, or related field preferred.
- 2+ years of accounts payable or general accounting experience.
- Manufacturing experience preferred.
- Experience with ERP systems and Microsoft Office applications.
Skills & Competencies
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to prioritize workload and meet deadlines.
- Strong problem-solving and analytical abilities.
- Proficient in Microsoft Excel.
- Effective written and verbal communication skills.
- Ability to work independently and collaboratively in a team environment.