Why start your new career with flyExclusive:
FlyExclusive is a dynamic and growing company with a strong commitment to safety, service, and excellence. As a member of our team, you will have the opportunity to work with state-of-the-art aircraft and advanced technologies, providing you with valuable experience and career development opportunities. We offer a competitive salary and benefits package, as well as a supportive and collaborative work environment. Join us at flyExclusive and take your career to new heights!
Summary and Objective
The Accounts Payable Specialist is responsible for maintaining accurate and complete vendor account information, as well as entering AP invoices to ensure accuracy in GL reporting and vendor history information.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Communication Skills
• Knowledge of proper grammar for written and verbal communication with vendors to reconcile accounts and periodic statements. • Participate in the day-to-day review and processing of shared AP email account items.
Invoicing and Data Entry
• Enters AP invoices in one or more software applications, giving significant attention to accuracy of data entry. • Updates manager regarding significant vendor events or disputes as they occur.
Month-End Close Process
• Assists with the month-end close process by ensuring all transactions for the current period are accurately recorded by the given deadline.
Research and Technical Accounting
• Researches technical accounting matters related to AP transactions and vendor history.
Tax and Audit Compliance
• Supports tax & audit compliance by compiling and preparing tax-related documentation as needed.
Other Duties
• Assists with other duties as assigned.
Skills and Abilities
• Work independently with minimal supervision • Must be detail-oriented • Strong team player • Excel skills such as sort, filter, basic formulas, sumif, VLOOKUP, pivot table • Communicate effectively and work collaboratively with employees at all levels • Handle and prioritize multiple projects and changing priorities in an ever-changing, fast-paced environment • Positive attitude and a strong desire to contribute as an essential member of the team • Willing to occasionally contribute outside of regular business hours to meet necessary deadlines • Being a self-starter who is highly motivated with strong initiative • Interpersonal skills with an emphasis on effective communication skills in both oral and written forms • Accountability and having hard conversations • Strong ability to problem-solve under pressure daily • Ability to communicate clearly and effectively through phone, email, and personal correspondence • Proficient knowledge of Microsoft Office Suites • Proficient critical thinking and presentation skills • Basic Understanding of Computer Applications and Data Entries • Ability to multitask, prioritize, and manage time effectively • Must be available and flexible to work variable shifts including weekends and holidays • Other cognitive processing • Effective time management • Memorization • Reasoning and connecting ideas • Adept quick learning • Problem finding and solving • Multi-tasking • Detail orientation • Attention to detail • Focus on excellence • Adaptability
Competencies
• Microsoft Office Suites • Supervisory responsibilities • n/a
Work Environment
• Typical office and computer lab environment with frequent interruptions • Exposure to loud noises including but not limited to airplane machinery and jet engines
Physical Demands
• Ability to see and hear clearly • Ability to read, comprehend, and speak English clearly • Ability to sit, stand, and walk for extended periods • Ability to regularly lift/move up to 30 pounds
Dress Code and Uniform
• Well-groomed appearance • Adherence to department dress code
Travel Required
• Some, less than 10%
EEO Statement
flyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Required Education and Experience
• Associate degree in accounting or equivalent experience • Must be authorized to work lawfully in the United States, must provide two forms of Federal Identification • Candidates must successfully complete a comprehensive background check prior to employment. This includes verification of previous employment, education, criminal history, and any other relevant information necessary to determine the suitability for the position.
Preferred Education and Experience
• Minimum of 3 years relevant practical bookkeeping experience and experience with accounting software (preferable online version)