Accounts Payable Specialist

Accounts Payable Specialist
Location: Phoenix, AZ (on-site) (West Valley)
Compensation: $22.00 – $24.00 per hour
Employment Type: Direct Hire (based on experience)

About the Company
Our client is an established transportation and logistics provider with a strong presence across the Southwest and beyond. Located in Phoenix's West Valley, with operations spanning 20+ locations and extending into Mexico, they deliver reliable, end-to-end supply chain solutions to a diverse customer base. The accounting team supports a fast-paced, multi-location operation and is growing to keep pace with continued expansion.

Position Summary
The Accounts Payable Specialist is responsible for the full-cycle processing of vendor invoices and payments across multiple states. This role requires accuracy, strong attention to detail, and the ability to manage a high volume of transactions in a deadline-driven environment. The ideal candidate has solid AP fundamentals, understands three-way matching, and is comfortable working with vendors, internal departments, and operations teams to resolve discrepancies.

Key Responsibilities

• Process a high volume of vendor invoices accurately and on time, ensuring proper coding, approval, and entry into the accounting system.
• Perform three-way matching of purchase orders, receiving documents, and invoices to verify accuracy before payment.
• Pull and review invoices, research discrepancies, and work directly with vendors and internal stakeholders to resolve issues.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Perform monthly account reconciliations, including vendor statements and AP sub-ledger to GL.
• Maintain accurate vendor records, including W-9s and 1099 documentation.
• Support multi-state operations, ensuring compliance with applicable tax and reporting requirements.
• Assist with month-end close activities related to AP.
• Partner with the Controller and broader accounting team on process improvements and ad hoc projects.

Required Qualifications

• 2+ years of full-cycle accounts payable experience
• Demonstrated experience with three-way matching and invoice processing
• Strong account reconciliation skills
• Multi-state AP experience
• Proficiency in Microsoft Excel
• Strong attention to detail, organizational skills, and ability to manage competing deadlines
• Excellent written and verbal communication skills

Preferred (Not Required)

• AP experience in trucking, logistics, supply chain, heavy equipment, or freight
• Sage experience