Accounts Payable Specialist

Accounts Payable Specialist

Our client is a well-established company based in Evansville, Indiana, seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. This role is critical to ensuring accurate, timely, and compliant processing of all vendor and subcontractor payments, with a strong emphasis on construction-related billing processes, including AIA billing.

Key Responsibilities

• Manage the full-cycle accounts payable process, including receipt, review, coding, approval routing, and timely payment of vendor and subcontractor invoices.
• Process and verify high-volume invoices for accuracy, proper supporting documentation, purchase order matching (three-way match where applicable), and correct job cost coding.
• Handle AIA billing processes, including review and processing of AIA payment applications (G702 and G703 forms), tracking of retainage, change orders, percent complete, and associated lien waivers (conditional and unconditional) from subcontractors and suppliers.
• Coordinate with project managers and internal teams to validate project progress, costs, and documentation required for accurate AIA pay applications and subcontractor payments.
• Prepare and execute weekly payment runs, including checks, ACH transfers, and wire payments while optimizing for early payment discounts and cash flow management.
• Reconcile vendor statements, research and resolve invoice discrepancies, and maintain accurate aging reports.
• Ensure compliance with company policies, contract terms, and regulatory requirements, including proper W-9 collection and 1099 preparation support.
• Maintain organized records and files for all accounts payable transactions, both physical and digital.
• Assist with month-end closing activities, accruals, and reporting as needed.
• Build and maintain strong relationships with vendors and subcontractors while addressing payment inquiries promptly and professionally.
• Support audits and provide documentation as requested.

Qualifications

• Minimum 3 5 years of accounts payable experience, preferably in the construction industry.
• Solid understanding and hands-on experience with AIA billing processes, including G702/G703 forms, retainage tracking, lien waivers, and Schedule of Values.
• Proficiency with accounting software/ERP systems (experience with construction-specific software is a plus).
• Strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and problem-solving abilities.
• High level of integrity and commitment to accuracy and confidentiality.
• Associate or Bachelor s degree in Accounting, Finance, or a related field is preferred.