Accounts Payable Specialist

Summary: The Accounts Payable Specialist is responsible for full-cycle accounts payable activities, including invoice processing, coding, approvals, vendor communications, reconciliations, and payment processing. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs.

Kforce has a client that is seeking an Accounts Payable Specialist in Needham Heights, MA. Summary: The Accounts Payable Specialist is responsible for full-cycle accounts payable activities, including invoice processing, coding, approvals, vendor communications, reconciliations, and payment processing. This role requires an experienced AP professional who can work independently, resolve discrepancies, and maintain accurate and timely payment records. Key Responsibilities:

• Accounts Payable Specialist will manage full-cycle accounts payable processing
• Review, enter, and code vendor invoices accurately
• Obtain required invoice approvals and follow up on outstanding approvals
• Communicate with vendors regarding invoices, payments, credits, and account discrepancies
• Perform vendor statement reconciliations and research outstanding items
• Process vendor payments, credits, and manual checks
• Handle electronic payments through payment processing systems
• Perform petty cash, cash-box, and corporate card reconciliations
• Process and maintain rent-related payments
• As an Accounts Payable Specialist, you will research and resolve invoice and payment discrepancies
• Maintain accurate AP records and supporting documentation
• Utilize Excel spreadsheets for reconciliations, analysis, and troubleshooting
• Support ongoing accounts payable processes and financial controls

Requirements:

• Degree not required; Relevant experience is prioritized
• 3-5 years of hands-on, full-cycle Accounts Payable experience
• Strong experience with invoice processing, coding, approvals, and payments
• Experience performing vendor statement reconciliations
• Experience processing checks, electronic payments, and vendor credits
• Experience with petty cash reconciliations
• Ability to work independently beyond basic data-entry responsibilities
• Proficiency with Microsoft Excel, including basic formulas and spreadsheet troubleshooting
• Experience with Sage 300 preferred
• Experience with PayMode-X or similar payment platforms preferred
• Corporate card reconciliation experience preferred
• Rent-payment experience preferred

Skills:

• Full-Cycle Accounts Payable
• Invoice Processing & Coding
• Vendor Management
• Vendor Statement Reconciliations
• Payment Processing
• Check Processing
• Electronic Payments
• Petty Cash Reconciliations
• Corporate Card Reconciliations
• Microsoft Excel
• Sage 300
• PayMode-X
• Account Research & Resolution
• Accounts Payable Controls