Accounts Payable Specialist

St. Charles County Ambulance District (SCCAD) is the largest EMS agency in the state of Missouri, serving one of the fastest‑growing counties in the region. Known for our commitment to clinical excellence, innovation, and community service, SCCAD has earned statewide and national recognition for outstanding patient care, training, and operational leadership. We pride ourselves on living our core values of respect, integrity, accountability, compassion and dedication every day.

We’re looking for an Accounts Payable Specialist to play a key role in our Finance Department. In this position, you’ll support day‑to‑day AP operations, ensure timely and accurate payments, and contribute to keeping our financial processes running smoothly.

Why You’ll Love Working Here

• Hourly pay of $27.87 per hour
• Pay increases annually based on a four-year step program
• Day 1 Insurance Benefits
  • 100% employer‑paid medical (employee & dependents) - no monthly premium for employee; $0 annual deductible with $500 individual annual out of pocket and $1,000 for family
  • 100% employer‑paid dental and vision (employee only) - no monthly premium for employee; coverage includes adult orthodontia
  • Low-cost dependent coverage for dental and vision plans
  • Short-term and long-term disability fully paid by the employer (60% income replacement)
  • Employer paid life insurance (employee & dependents)
  • Life insurance & AD&D buyup options available
  • Flexible Spending Accounts for healthcare (eligible dollars rollover to next calendar year) and dependent care with pre-tax savings
• 24/7 wellness center access for employees and dependents
• Generous retirement benefits, including a 13% employer contribution to the pension plan and up to 2% matching on a 5-year vesting schedule
• Robust paid time off, including vacation, sick time accrual and paid holidays
• Tuition/Seminar reimbursement
• Annual education incentive pay for degrees and certifications
• Wellness incentives and Employee Assistance Program
• Uniform allowance up to $750 annually
• Supportive team culture, growth opportunities, and meaningful work

What You’ll Do

• Process vendor invoices, ensuring accuracy and proper matching to purchase orders, packing slips, work orders, and other supporting documents
• Partner with employees and vendors to resolve discrepancies
• Code invoices to the proper accounts
• Route invoices for authorization and prepare checks and electronic payments (ACH, wires)
• Maintain complete vendor files including W‑9s and credit applications
• Process monthly billing overpayments
• Process 1099s to vendors and the IRS
• Audit and reconcile employee credit card transactions to ensure policy compliance
• Investigate and resolve uncashed checks for unclaimed property
• Balance month‑end AP reports across systems (Sage/Payhawk, vendor aging, general ledger)
• Process payroll‑related liabilities, payments, and reconciliations
• Track fixed asset purchases and maintain accurate records
• Provide backup support to the Accounting Assistant
• Communicate issues proactively to the Accounting Manager
• Support other projects and duties as needed

What You Bring

• 2+ years of accounts payable or general accounting experience
• Associate degree in accounting, finance, or related field preferred
• Strong analytical and problem‑solving abilities
• Proficiency with Microsoft Excel and Word
• Excellent communication, teamwork, and organizational skills
• Ability to maintain confidentiality, navigate change, and handle multiple tasks with accuracy

Work Environment
This role is on-site in an office‑based setting with moderate noise levels. The position involves routine computer use, sitting, and occasional light lifting.

Application & Pre-Employment Information

Applications for the Accounts Payable Specialist position will be accepted until an adequate pool of applicants have applied. This posting is subject to close at any time, so applicants are highly encouraged to apply early.

Successful candidates for this position will be required to successfully complete additional screening including, but not limited to the following: Background investigation and reference checks.

Please contact Human Relations at 

hr@sccad.com

Equal Opportunity Employer
We are committed to fair and equitable hiring practices. To learn more about your rights, please review the https://www.eeoc.gov/poster notice from the Department of Labor.