Kerry Brothers is seeking an Accounts Payable Specialist to join its Finance & Accounting team. This role plays an important part in maintaining the accuracy and integrity of the accounts payable function across multiple operating entities, while helping ensure vendors are paid accurately and financial records are maintained in accordance with company policies and procedures.
Reporting directly to the Controller, the successful candidate will be highly organized, detail-oriented, and proactive in resolving issues. This position works closely with vendors, managers, and internal stakeholders to support efficient payment processing, account reconciliations, expense management, and vendor relationships while contributing to the overall effectiveness of the accounting function.
Work Location & Schedule: This position is on-site based in our Wixom office. The regular schedule is Monday through Friday from 8:00 a.m. to 4:30 p.m.
Key Responsibilities
- Process vendor invoices accurately and timely, ensuring appropriate documentation and approvals are obtained.
- Review and code invoices to the appropriate entities, departments, and general ledger accounts.
- Match invoices to purchase orders and supporting documentation when applicable.
- Prepare payment batches for Controller review and approval.
- Maintain shared payment schedules for recurring electronic payments, including utilities and other approved vendor expenses.
- Reconcile vendor statements and research discrepancies, missing invoices, credits, and outstanding balances.
- Communicate with vendors regarding payment status, account inquiries, and documentation requests.
- Process and reconcile employee expense reports and corporate card transactions.
- Enter and maintain accounts payable transactions within QuickBooks Online.
- Assist with month-end close activities by preparing accounts payable reports and supporting schedules.
- Support audit, tax, and financial reporting requests by providing accounts payable documentation as needed.
- Work closely with operations and management teams to resolve invoice and purchase order discrepancies.
- Identify opportunities to improve efficiency and accuracy within the accounts payable process.
Qualifications
- An associate or bachelor’s degree in accounting, business, finance, or a related field is a plus, as are relevant training and certifications in bookkeeping, accounting, or accounts payable.
- Equivalent combination of education, training, and relevant work experience will be considered in lieu of formal education.
- 3+ years of accounts payable, bookkeeping, accounting support, or related financial experience.
- Proficiency in Microsoft Office, including Excel.
- Experience with QuickBooks Online is preferred.
- Experience with Ramp AP strongly preferred
- Strong attention to detail and commitment to accuracy.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and exercise sound judgment when handling financial information.
- Industry experience in trucking, transportation, fleet maintenance, automotive, construction, or other service-based industries is a plus.
Benefits
- Medical, Dental & Vision Insurance
- 401K with company match
- 4 Weeks of Paid Time Off