Accounts Payable Specialist

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Leading Civil Construction company

This Jobot Consulting Job is hosted by: Milan Kacar
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $28 - $34 per hour

A bit about us:

Leading Civil Construction company

Why join us?

Paid Vacation, Holiday, and Sick Time
Health Insurance/ Dental / Vision
401k program with match

Job Details

Key Responsibilities:

Manage the full-cycle Accounts Payable process from invoice receipt through payment.
Review, code, enter, and process vendor and subcontractor invoices accurately and efficiently.
Match invoices to purchase orders, contracts, receiving documentation, and other supporting documentation.
Obtain and verify appropriate approvals prior to processing payments.
Prepare and cut checks for vendors, subcontractors, and other company obligations.
Process weekly check runs and other payment runs as needed.
Prepare checks, payment documentation, and supporting schedules for review and signature.
Maintain accurate vendor files, including W-9s, insurance certificates, and other required documentation.
Review vendor statements and reconcile outstanding balances.
Research and resolve invoice discrepancies, duplicate invoices, payment issues, and vendor inquiries.
Assist with subcontractor payment processing and ensure required compliance documentation is received before payment.
Review lien waivers/releases and other payment-related documentation as required.
Maintain accurate AP aging and assist with identifying outstanding or past-due invoices.
Reconcile AP subledger balances to the general ledger.
Assist with month-end close activities, including AP accruals and account reconciliations.
Communicate with project managers, vendors, subcontractors, and internal accounting personnel regarding invoices and payments.
Maintain organized and accurate electronic and physical AP records.
Assist with 1099 preparation and year-end AP reporting.
Follow established internal controls and accounting procedures.
Provide support to the accounting team with other projects and duties as needed.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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