Company Overview:
At Everon, we truly believe that our people are the difference – for our organization, the customers we serve and the communities we protect. When you’re a part of Everon, you’ll have the opportunity to be a part of that difference every day. With more than 100 locations, a deep national presence, and a comprehensive portfolio of solutions and services, our employees are always poised for career advancement and growth. For more information, visit www.everonsolutions.com or follow us on LinkedIn.
Position Summary:
The Accounts Payable Specialist will be under general supervision, provide accounting/administrative support to internal and external customers. Process invoices and other accounts payable documents for allocation and payment. Provide customer service to business units and vendors.
DUTIES & RESPONSIBILITIES:
- Match invoices with appropriate purchase orders and receiving documents utilizing the accounting software.
- Process invoices, expense reimbursements, check requests, utility bills and other AP related documents by verification of approval, GL coding and data entry into accounting software.
- Audit payable documents for accuracy and compliance with company policies.
- Perform account reconciliation of vendor statements.
- Process vendor payments to ensure timely distribution.
- Communicate and coordinate with business units to ensure prompt payment of invoices.
- File accounts payable department documents and maintain document logs.
- Performs all other duties and tasks as assigned, including miscellaneous clerical duties.
- Complete daily check runs, manual payment postings and all other cash payment functions including running, analyzing and storing system reports.
- Provide support to the Accounts Payable Manager as needed and perform necessary tasks in Supervisors absence, including special projects and other duties as assigned.
KNOWLEDGE:
- Knowledge of Generally Accepted Accounting Principles and Practices, and of company policies, guidelines, and practices.
- Must be PC literate with knowledge of and experience using Microsoft Office applications (word processing, spreadsheet).
SKILLS:
- Must be proficient with personal computer (Windows based programs, Microsoft Outlook), keyboard, fax machine, copy machine and telephone.
- Must have excellent communication, listening, negotiating, and teamwork skills.
- Good oral and written skills are required for effective communication.
ABILITIES:
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees in the organization.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Ability to analyze results and provide accurate financial data.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
- Ability to adapt to changes in the work environment, delays or unexpected events; manage competing demands; change approach or method to best fit the situation.
- Ability to concentrate on a task over a period of time without being distracted.
- Ability to maintain composure, keep emotions in check and avoid aggressive behavior, even in very difficult situations.
- Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English
PHYSICAL DEMANDS
- While performing the duties of this job, the employee is occasionally required to stand; walk; sit; twist; use hands to handle; push; pull or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
- The employee must regularly lift and/or move up to 10 pounds to 25 pounds.
- Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
- The employee will be required to use a computer and ten-key extensively.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
- Normal office environment
- The noise level in the work environment is usually moderate
MINMUM QUALIFICATIONS:
- High School diploma or equivalent and two years’ experience in customer service, bookkeeping, banking or related field.
- Equivalent combination of education and experience.
- Data entry and 10-key experience required.
- Proficiency with spreadsheet applications preferred.
CERTIFICATES, LICENSES, REGISTRATIONS:
None Required.