Department: Finance
Reports To: Chief Accounting Officer
FLSA: Non-Exempt
SUMMARY
An accounts payable specialist is the person given the responsibility of handling a range of general staff accounting tasks, but primarily, they are responsible for all accounting work that is associated with processing accounts payable. As well as ensuring accurate production of records, bookkeeping and helping with financial transactions.
BASIC FUNCTIONS AND GENERAL RESPONSIBILITIES:
- Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
- Handles all vendor correspondence via phone or email.
- Investigates and resolves problems associated with processing of invoices.
- Prepares batch check runs
- Assists with monthly status reports, and monthly closings.
- Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
- Process remittance information from checks, for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
- Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
- Files, maintains, and distributes accounting documents, records and reports.
- Performs other duties as required to support Accounting Department.
- Prepares manual bank deposits and delivers to bank as necessary.
- The ability to effectively and efficiently use computers or mobile devices to input, access, modify, or output information. This includes the ability to quickly access, store and retrieve data.
- Process mail pickup, scan and upload documents
- Process deposits electronically
- All other Duties as Assigned
Physical Expectations
- This position requires extended periods of walking, standing, and sitting which is dependent upon the needs and activities of donating agencies. It may require light to heavy lifting, up to 50 pounds independently, and occasional stooping, kneeling, bending, and/or climbing stairs depending on the needs of the agency.
Working Conditions
Office/community environment with noises from appliances, telephones, and occasional small machinery. Continuous trips to and from various locations in a company vehicle.
QUALIFICATIONS
- 3-4 years accounts payable or general accounting experience
- 10-key by touch
- Experience with Sage Intacct Preferred
- Excellent written and verbal communication skills
- Strong organizational skills; must be detail oriented
- Ability to multi-task
- Open to change and willing to learn new skills
- Ability to follow up on pending issues
- Ability to meet deadlines
- Must have valid driver’s license- must carry minimum coverage applicable by law for auto insurance
- Must Receive Seasonal Flu Vaccination
Equal Opportunity Employer