Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist to oversee daily accounts payable operations, ensure accurate and timely financial processing, and support strong financial controls. This role will manage invoice processing, vendor reconciliations, expense reporting, financial reporting, and process improvements while partnering with internal teams to ensure compliance and operational efficiency

Job Responsibilities:

• Process accounts payable, including the verification of invoices, processing payments, and reconciling vendor accounts.

• Perform monthly bank reconciliations to ensure that cash records in the accounting system match bank statements, identifying and resolving any discrepancies.

• Prepare internal financial reports for management review, highlighting key financial metrics and variances.

• Monitor company expenses and ensure they are properly allocated to the appropriate accounts.

• Ensure that all expenses are supported by valid documentation, such as receipts, invoices, or purchase orders.

• Provide insights and recommendations to senior accounting or finance personnel to improve financial controls or identify cost-saving opportunities.

• Ensure adherence to accounting standards, company policies, and regulatory requirements.

• Utilize accounting software to perform accurate data entry and ensure systems are regularly updated to reflect the most current financial information.

• Organize and maintain financial records, documents, and supporting materials in compliance with organizational and legal requirements.

• Ensure proper filing and archiving of financial documents for easy retrieval during audits or reviews.

• Provide financial information and support for cross-departmental projects or initiatives.

• Additional tasks may be assigned at any time by management.

Qualifications & Skills:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

• 5+ years of experience in accounts payable, accounting operations, or related finance functions.

• Prior experience supervising or leading an accounts payable team preferred.

• Strong knowledge of accounts payable processes, invoice management, vendor reconciliation, and expense reporting.

• Experience performing bank reconciliations and reviewing financial transactions for accuracy.

• Strong understanding of accounting principles, internal controls, and financial compliance requirements.

• Experience working with accounting software and ERP systems.

• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and financial reporting functions.

• Strong analytical skills with the ability to identify discrepancies, investigate issues, and recommend solutions.

• Excellent organizational skills with strong attention to detail and accuracy.

• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.

• Strong communication skills with the ability to collaborate with internal teams, vendors, and leadership.

• Demonstrated ability to maintain confidentiality and handle sensitive financial information.

• Proactive problem solver with a focus on continuous improvement and process optimization.

$24/hr. - $30/hr.