Accounts Payable Specialist III

Accounts Payable Specialist III

Salary

$22.20 Hourly

Location

100 W HOUSTON ST, SAN ANTONIO, 78205, TX

Job Type

4A Full-Time

Job Number

2027-00004

Department

Finance

Opening Date

10/02/2026

Closing Date

10/18/2026 11:59 PM Central

Grant Funded

No

FLSA Status

Non-Exempt

• Description
• Benefits
• Questions

Job Summary

Under general direction, is responsible to perform key functions to achieve goals of the work section or to provide direction and supervision over a group of employees performing those key functions. This position reports to the Accounts Payable Coordinator and exercises functional and technical supervision over assigned staff.

Work Location

City Tower - 8th Floor, 100 W. Houston St.

Work Hours

7:45 a.m. - 4:30 p.m.; Monday - Friday

Essential Job Functions

• Acts as a lead in processing all banking payment actives, such as processing checks, voiding checks, ACHS, wires, and reviewing all Accounts Payable banking tasks and duties. Trains employees on procedures, methods, materials, and equipment used in the section.
• Ensures vendor payments are achieved through execution of specific job functions or by supervision of those functions to ensure compliance within payment terms and also compliance with all City, department and section rules, policies and procedures.
• Monitors, reviews, and ensures accuracy of payments and documentation to ensure compliance to data entry standards, selection of remittance address and other designated criteria.
• Responds to inquiries from both vendors and City personnel in regards to payment status, provides information or researches as needed to ensure quick resolution to issues and ensure good vendor and departmental relationships communicating by various methods. Informs management of unsettled issues as needed.
• Utilizes the Citys SAP Financial and Accounting System to retrieve information and prepare reports or review given reports to monitor compliance to discounts, vendor terms, and other processes and procedures.
• Performs clerical tasks such as responding to internal and external requests for documentation or information, copying various materials and documents, and filing.
• Utilizes the City ECM systems to monitor AP entry, efficiencies, work referred to departments and responses; utilizes report features to gauge system usage, ensure data integrity and correct linking to the SAP system, and oversee all other associated tasks for preparation of payables documents for conversion and entry into the City ECM system for subsequent retrieval and in compliance with record retention policy.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Two (2) years of college from an accredited college or university.
• Four (4) years of experience in related field(Accounts Payable, Accounting, Banking, etc.) to include one (1) year of lead work experience.

Preferred Qualifications

• Proficient experience with Excel.
• Experience with account reconciliation.
• Knowledge of procedures for banking processing of checks and ACHs.
• Knowledge of COSA Policies and Procedures to AP Administrative Directives.

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Knowledge, Skills, and Abilities

• Knowledge of computer and software applications.
• Knowledge of proper public contact and telephone etiquette.
• Knowledge of principles and procedures of record keeping and filing.
• Knowledge of business letter writing and basic report preparation.
• Knowledge of city, state, and federal policies and regulations relating to assigned area of responsibility.
• Excellent customer service and problem solving skills.
• Skill in utilizing a personal computer and associated software programs.
• Ability to communicate clearly and effectively.
• Ability to establish and maintain effective working relationships with team members, co-workers, supervisors, the general public and City staff.
• Ability to learn computer applications specific to data input and retrieval.
• Ability to learn Accounts Payable procedures.
• Ability to interpret and analyze complex financial problems, documents and reports.
• Ability to interpret and apply administrative and departmental policies and procedures.
• Ability to plan, assign and supervise assigned staff.
• Ability to work independently with minimal supervision.
• Ability to perform all the essential functions of the position, with or without accommodations.
• Ability to work primarily inside an office environment.

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

Note:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.

01

Are you a current regular full time or part time CoSA employee?

• Yes - I am a Full Time City Employee.
• Yes - I am a Part Time City Employee.
• No - I am not a Full Time or Part Time City Employee.

02

Are you a veteran or active member of the armed forces?

• Yes
• No

03

Are you a San Antonio Ready to Work Program (SAR2W) or Train for Jobs San Antonio Program (TfJSA) participant?

• Yes - SA Ready to Work Program
• Yes - Train for Jobs SA Program
• Yes - Both Programs
• No

04

What best describes your highest level of education at the end of the current semester?

• Some High School
• High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
• 30+ completed semester hours (credits) from an accredited college or university
• 60+ completed semester hours (credits) from an accredited college or university
• Associates Degree from an accredited college or university
• 90+ completed semester hours (credits) from an accredited college or university
• 120+ completed semester hours (credits) from an accredited college or university
• Bachelors Degree from an accredited college or university
• Masters Degree from an accredited college or university
• PhD, JD, or other Post Graduate Degree from an accredited college or university
• None of the above

05

How many years of experience do you have in a related field? (Accounts Payable, Accounting, etc.)

• I do not have any experience
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years
• 11 years
• 12 years or more

06

How many years of experience do you have as a lead in a related field? (Accounts Payable, Accounting, etc.)

• I do not have any experience
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years or more

07

How many employees have you supervised at one time?

• I do not have any experience
• Less than 5 employees
• 5 - 9 employees
• 10 - 25 employees
• 26 - 49 employees
• 50 employees or more

08

Select any of the following accounting areas in which you have at least Two (2) years of experience with:

• Budget Maintenance
• Financial Reporting
• Payroll
• Time and Attendance
• Accounts Payable
• Accounts Receivable
• Accounting
• Grant Compliance
• Procurement
• Contract Monitoring
• None of the above

09

Please rate your level of expertise with SAP.

• I do not have any experience
• Limited Experience
• Intermediate Experience (requires little or no assistance)
• Advanced Experience (subject matter expert - able to teach others)

10

Select the response that best reflects the strength of your abilities with Microsoft Excel:

• No Experience or Exposure
• Beginner - familiar with some functions, able to utilize a smaller subset of those functions. (able to read and edit spreadsheets and write basic arithmetic formulas)
• Intermediate - familiar with most functions, able to utilize a robust subset of those functions. (able to manipulate data by creating graphs, pivot tables, and using filters)
• Advanced - familiar with nearly all functions, able to utilize nearly all functions. (able to perform analysis using more complex formulas such as If, Vlookup, Index/Match, Data Model, or What-If Analysis such as Goal Seek)
• Expert - familiar with and able to utilize all functions. (able to perform all previously listed examples in addition to the automation of workflows through the use of VBA scripts/macros)

11

Describe your experience and knowledge creating and submitting Checks, Wires and ACHs vendor/supplier payments. Provide examples of duties youve held. If you do not have any experience, respond "n/a"

12

Please describe your experience working with account reconciliation. Provide some examples of duties youve held. If you do not have any experience, respond "n/a".

Required Question

Employer City of San Antonio

Address Human Resources Department

San Antonio, Texas, 78205

Phone 210-207-8705

Website http://www.sanantonio.gov/HR/CareerCenter.aspx