Accounts Payable Specialist II

Position Overview: The Accounts Payable Specialist is responsible for processing vendor invoices, reconciling accounts, ensuring timely payments, and maintaining accurate financial records. The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.

Who We Are:

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview:

The Accounts Payable Specialist is responsible for processing vendor invoices, reconciling accounts, ensuring timely payments, and maintaining accurate financial records. This role plays a critical part in the company’s financial operations by ensuring compliance with internal controls, company policies, and regulatory requirements. The ideal candidate has strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.

Responsibilities:

• Process vendor invoices, purchase orders, and payment requests, ensuring accuracy, proper approvals, and compliance with company policies.
• Review, reconcile, and resolve invoice, payment, and vendor account discrepancies in a timely manner.
• Process ACH, wire, and check payments while maintaining accurate transaction records and supporting documentation.
• Perform account reconciliations, maintain vendor statements, and assist with month-end and year-end close activities.
• Monitor customer aging reports and outstanding balances, initiating collection activities to secure timely payment.
• Research and resolve customer billing disputes, payment discrepancies, and account reconciliation issues.
• Maintain documentation of collection efforts, customer communications, and payment arrangements.
• Assist with cash application activities and ensure customer payments are accurately recorded and applied.
• Prepare reports related to accounts payable, collections, outstanding liabilities, and aging balances.
• Collaborate with internal departments, vendors, and customers to resolve payment and billing issues.
• Support process improvement initiatives, system enhancements, and automation efforts to increase efficiency and accuracy.
• Ensure compliance with company policies, internal controls, accounting standards, and regulatory requirements.
• Support internal and external audits by providing documentation, reports, and transaction details.
• Assist with special projects and perform other duties as assigned.

 

Job Responsibilities Note:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. UES retains the right to add to or change the duties of the position at any time.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred (or equivalent work experience).
• 2+ years of experience in accounts payable, accounting, or a related financial role.
• Strong understanding of accounts payable processes, financial controls, and general accounting principles.
• Proficiency in ERP or accounting software (e.g., NetSuite, SAP, QuickBooks, Oracle) and Microsoft Excel.
• High level of accuracy, attention to detail, and organizational skills.
• Ability to handle confidential financial information with professionalism and integrity

• Strong communication and problem-solving skills, with the ability to interact with vendors and internal teams.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications:

 

Travel Requirements:

This position does not require regular travel as part of its primary responsibilities. However, occasional travel
may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events.
Travel, when necessary, will be communicated in advance and aligned with business needs.

 

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Physical Demands & Work Environment:

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds

EEO Statement:

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here