Accounts Payable Specialist I

Accounts Payable Specialist I – San Francisco, CA

Role Summary

We are seeking a highly organized, detail-oriented, and proactive Accounts Payable Specialist I to join a collaborative healthcare organization's Accounting team in San Francisco! This is an excellent opportunity for an experienced AP professional who enjoys managing high-volume transactions, researching payment discrepancies, working with vendors, and ensuring accurate financial processing. The ideal candidate is a self-starter who takes ownership of responsibilities, communicates effectively, and can independently investigate issues while managing multiple priorities.

Duties & Responsibilities

Accounts Payable Processing & Vendor Support

• Manage multiple AP inboxes, responding promptly to supplier and internal stakeholder inquiries.

• Review, organize, and distribute invoices by entity and department according to established guidelines.

• Research payment discrepancies, resolve vendor inquiries, and follow through on outstanding issues.

• Reconcile supplier accounts and assist with identifying and researching posted AP transactions.

• Coordinate supplier registrations and maintain accurate vendor information.

• Support weekly check runs, including matching checks to invoices, loading check stock, and coordinating payment distribution.

• Process incoming mail and returned checks.

• Maintain accurate records and complete daily filing of invoices and checks.

• Utilize accounting software and systems to manage AP transactions as implemented.

• Identify opportunities to improve AP processes, accuracy, and efficiency.

• Assist with administrative responsibilities, special projects, and other duties as assigned.

Accounting Operations & Team Collaboration

• Ensure financial transactions are processed accurately, timely, and in accordance with internal controls.

• Collaborate with AP team members and other departments to resolve discrepancies and support daily operations.

• Independently research issues, identify solutions, and escalate concerns when appropriate.

• Manage competing priorities while maintaining accuracy in a fast-paced, high-volume environment.

• Maintain professional communication and strong working relationships with vendors and internal stakeholders.

Required Qualifications

Education & Experience

• Minimum of 3 years of hands-on Accounts Payable experience.

• Associate degree in Accounting or Business Administration, or a specialized Accounting certificate.

• One additional year of directly related experience may substitute for the degree or certificate.

• Strong knowledge of accounts payable processes, vendor invoice processing, payment reconciliation, and discrepancy resolution.

Technical & Professional Skills

• Excellent organizational skills, attention to detail, and data entry accuracy.

• Strong analytical, research, and problem-solving abilities.

• Ability to independently investigate and resolve AP issues with minimal supervision.

• Excellent written and verbal communication skills.

• Ability to respond professionally to supplier inquiries and internal department requests.

• Proactive, resourceful, and capable of managing multiple priorities.

• Ability to learn new accounting systems and processes quickly.

• Strong commitment to accuracy, accountability, teamwork, and customer service.

Desired Qualifications

• Previous Accounts Payable experience in a healthcare-related organization is preferred, including hospitals, medical groups, clinics, senior care organizations, or other healthcare service providers.

• Hands-on Oracle Fusion experience is highly preferred but not required.

Position Highlights

• Location: San Francisco, CA

• Schedule: Monday–Friday | 40 hours per week

• Work Arrangement: Hybrid | 2–3 days onsite per week

• Assignment: 6-month contract with potential for extension or permanent conversion

• Overtime: Required as needed, particularly during month-end close and critical processing periods

If you're interested, please reply to this advertisement or directly email your resume to me at DSalgado@teemagroup.com or by calling/texting (949) 295-5951. I strive to reply within 48 hours. Looking forward to connecting with you soon.