Accounts Payable Specialist

Clayton Services is searching for an Accounts Payable Specialist to join a thriving company in Houston, Texas. The Accounts Payable Specialist will be responsible for processing supplier invoices, managing vendor payments, reconciling accounts, and supporting accounts payable operations across multiple international offices.

Job Type: Direct Hire
Pay Rate: $25.00 $26.00/hour
Benefits: Medical, dental, vision, 401(k) w/ match, PTO, and more.
Schedule: Monday Friday, 8:00 AM 5:00 PM. Hybrid schedule following an initial onboarding period.

Accounts Payable Specialist Responsibilities:

• Process supplier invoices, verify accuracy, and enter information into the accounting system.
• Route invoices for approval and ensure timely processing.
• Prepare weekly and monthly payment runs for multiple offices, including payments in various currencies.
• Process urgent vendor payments as needed.
• Maintain accurate accounts payable ledgers and issue payment remittance notices.
• Research and resolve invoice discrepancies, outstanding balances, and payment issues.
• Communicate with vendors regarding invoices, payment status, and account inquiries.
• Reconcile supplier statements and review outstanding invoices.
• Assist with month-end closing procedures and monthly accounts payable reconciliations.
• Support monthly bank reconciliations and expense processing.
• Process insurance claim payments and maintain accurate supporting documentation.
• Assist with audit requests and provide financial documentation as needed.
• Maintain accurate vendor records and ensure compliance with company policies and data security requirements.
• Perform additional accounting and administrative duties as assigned.

Accounts Payable Specialist Skills and Abilities:

• Strong understanding of accounts payable processes and general accounting principles.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience using accounting software; Sage X3 experience preferred.
• Knowledge of international payments and transactions involving multiple currencies.
• Strong attention to detail and accuracy when processing financial transactions.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to investigate and resolve invoice and payment discrepancies.
• Ability to work independently and collaborate with internal teams and external vendors.
• Strong problem-solving skills and willingness to learn new systems.
• Ability to maintain confidentiality of sensitive financial information.

Accounts Payable Specialist Education and Experience:

• Associate's degree in Accounting, Finance, or a related field preferred.
• Previous accounts payable experience required.
• Experience processing vendor invoices, payment runs, and account reconciliations.
• Experience with accounting software and financial recordkeeping.
• International accounts payable or multicurrency transaction experience preferred.
• Sage X3 experience is a plus.

Hybrid Work Schedule:

• Month 1: Fully in-office, 5 days per week.
• Month 2: In-office, 4 days per week.
• Month 3: In-office, 3 days per week.
• After 3 months: Hybrid schedule with 2 days per week in-office.

Accounts Payable Specialist Immediate need. Apply today!