Accounts Payable Specialist

The Accounts Payable Specialist will be responsible for managing the organization’s outgoing payments and ensuring the accurate and timely processing of invoices. This role will handle invoice review, coding, and entry, as well as vendor communications and payment reconciliation. In addition, this position will partner with internal teams and external vendors to resolve discrepancies, maintain accurate financial records, and support efficient accounts payable operations.

Responsibilities:

• Review and process purchase orders, invoices, statements, and other check requests for payment.
• Contact vendors to clarify discrepancies and maintain positive relationships.
• Monitor account balances, track expenses, and prepare analyses for financial reporting.
• Utilize accounting software (NAV) to set up vendors, process payments, and manage employee expense reports.
• Verify that invoices match purchase orders and packing slips, ensuring timely and accurate payments.
• Collaborate with staff accountants and other departments to maintain accurate financial records.
• Contribute to accounting-related projects as assigned.

Requirements:

• An Associate's degree in accounting with relevant work experience.
• A minimum of 2+ years of experience in accounts payable or general accounting.
• Solid understanding of accounts payable policies, procedures, and regulations.
• Knowledge of purchase orders and related documentation.
• Familiarity with general accounting principles.
• Strong analytical skills to interpret vendor invoices and financial data.
• Proficiency in accounting software systems.
• Excellent communication and interpersonal skills to collaborate effectively with vendors and colleagues.
• Ability to work independently and as part of a team.