About The Role
We are seeking a highly organized and detail-oriented Accounts Payable Specialist to manage our day-to-day Accounts Payable operations and support accurate financial reporting.
This role is ideal for someone who thrives in structured, process-driven environments and takes pride in accuracy, timeliness, and strong internal controls. The position plays a critical role in ensuring vendors are paid correctly and on schedule while maintaining clean and reliable accounting records.
What You'll Do
Accounts Payable Operations
- Enter and review vendor invoices in Ramp
- Schedule and process vendor payments through Ramp
- Maintain and update vendor master data, including payment details and tax documentation
- Reconcile Accounts Payable aging and research discrepancies
- Categorize and sync corporate card charges and employee reimbursements from Ramp to NetSuite
- Assist with annual 1099 processing, including vendor review and coordination with tax providers
Month-End Support
- Assist with month-end close procedures related to Accounts Payable
- Support prepaid expense tracking and amortization schedules
- Support fixed asset tracking and documentation
- Prepare reconciliations and supporting schedules as assigned
- Ensure transactions are accurately recorded in NetSuite
Tracking & Controls
- Maintain organized documentation supporting AP transactions and approvals
- Ensure adherence to internal controls and approval workflows
- Support audit and tax-related requests as needed
Process Improvement
- Identify opportunities to improve AP workflows and documentation
- Assist in refining procedures to improve efficiency and scalability
- Partner cross-functionally to resolve invoice or payment-related questions
Qualifications
- 2–4 years of experience in Accounts Payable or a related accounting role
- Experience working in NetSuite and using Ramp or a similar platform
- Strong attention to detail and commitment to accuracy
- Strong organizational and communication skills with the ability to manage recurring deadlines
- Experience in a high-growth company environment
Work Schedule & Structure
- Full-time role (M-F 9a-5p ET)
- part-time may be considered for candidates completing education
- Must work onsite at offices in Estero, FL
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