Job Summary:
We are looking for a detail-oriented and reliable Accounts Payable Specialist to join our finance team. This role is responsible for the end-to-end accounts payable process, including invoice processing, payment execution, vendor communication, and expense report management. The ideal candidate is organized, accurate, and comfortable working in a fast-paced, collaborative environment. Proficiency in accounting systems and a strong grasp of financial procedures are essential. Key Responsibilities: Review, verify, and process vendor invoices, ensuring proper coding, approvals, and documentation. Prepare and execute timely payments via check, ACH, and wire transfer, following company policies and controls. Reconcile accounts payable transactions and investigate discrepancies with vendors or internal departments. Maintain accurate and current vendor information within the accounting system. Assist with month-end close activities, including reconciliations and preparation of reports. Review and process employee expense reports in accordance with company reimbursement policies. Respond to vendor inquiries and resolve payment issues in a professional and timely manner. Support internal and external audits by preparing required documentation and reports. Partner with the broader finance team to identify opportunities for process improvements and system enhancements. Perform other administrative or finance-related duties as assigned.
Qualifications: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred). 1–2 years of experience in accounts payable or a related financial role (strongly preferred). Proficiency with accounting software such as Business Central, QuickBooks, SAP, Oracle, or similar ERP systems (preferred). Strong knowledge of accounting fundamentals and the accounts payable cycle (strongly preferred). Exceptional attention to detail and accuracy in data entry and financial record-keeping. Ability to manage multiple priorities and meet deadlines in a dynamic work environment. Strong communication skills and the ability to work effectively with vendors and cross-functional teams. Proficiency in Microsoft Office, especially Excel.
Skills: Willingness and ability to quickly learn new systems and tools. Experience using automated accounts payable systems or workflow platforms (preferred). Familiarity with tax regulations, including 1099 reporting (preferred).
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