Accounts Payable Specialist - Construction

Accounts Payable Specialist - Construction

On-Site | Full-Time | Up to $32.00/hour (DOE)

Join a Growing Construction Team

Are you an organized, detail-oriented Accounts Payable professional who enjoys working in a fast-paced environment? We're looking for an Accounts Payable Specialist to join our team and play a key role in supporting multiple construction projects by managing subcontractor and vendor invoices, maintaining compliance documentation, and ensuring timely payments.

This is an excellent opportunity for someone who enjoys high-volume invoice processing, collaborating with project teams, and developing specialized construction accounting experience that can lead to future career growth.

What You'll Do

As our Accounts Payable Specialist, you'll serve as a critical partner to project managers, subcontractors, and vendors by ensuring invoices are processed accurately and efficiently.

Responsibilities

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• Process and enter a high volume of subcontractor and vendor invoices.
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• Match invoices to purchase orders, contracts, work completed, and project approvals.
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• Code invoices to the appropriate job, phase, and cost codes.
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• Coordinate invoice approvals with project managers and field teams.
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• Maintain subcontractor compliance documentation, including:
  
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  • Certificates of Insurance (COIs)
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  • W-9 forms
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  • Signed subcontract agreements
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  • Lien waivers and releases
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• Prepare and process weekly payment runs, checks, ACH payments, and wires.
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• Respond to vendor and subcontractor inquiries regarding payment status.
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• Research and resolve invoice discrepancies and payment issues.
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• Assist with month-end close activities, account reconciliations, and AP reporting.
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• Maintain accurate vendor records and ensure compliance with company policies.
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What Makes This Role Exciting

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• Be part of projects that shape communities and infrastructure.
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• Gain valuable experience in construction accounting and job costing.
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• Work closely with project managers and operations leaders.
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• Develop expertise in retainage, progress billing, change orders, and subcontractor compliance.
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• Opportunity for career advancement into Senior AP, Project Accounting, or Construction Accounting roles.
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Qualifications

Preferred Experience

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• 2+ years of Accounts Payable experience.
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• Experience processing high-volume invoices.
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• Construction, engineering, manufacturing, or project-based accounting experience is a plus.
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• Familiarity with job costing, subcontractor payments, retainage, and lien waivers is preferred.
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• Proficiency in Microsoft Excel and accounting software.
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• Strong attention to detail and organizational skills.
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• Ability to manage multiple priorities and meet deadlines.
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• Excellent communication and problem-solving abilities.
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What Success Looks Like

You thrive in a fast-paced environment, enjoy working with numbers and processes, and take pride in accuracy. You are proactive, customer-service oriented, and enjoy building positive relationships with vendors, subcontractors, and internal project teams.

If you're looking for an opportunity to expand your accounting career while contributing to exciting construction projects, we'd love to hear from you.
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