| Location | TX |
id='p1302_'>Accounts Payable Specialist JobID: 1302
Position Type:
Clerical/Accounts Payable Specialist
Date Posted:
8/18/2026
Location:
Celeste Graves Education Service Center
Date Available:
2026-27 School Year
Closing Date:
Open
Additional Information: Show/Hide
MAGNOLIA ISD
Job Title: Accounts Payable Specialist Wage/Hour Status: Nonexempt
Reports to: Executive Director of Financial Services Pay Grade: 5 226 Days
Department: Business Office Updated: July 2024
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Primary Purpose:
Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.
Qualifications:
Education/Certification:
High school diploma or GED
TASBO certifications
Special Knowledge/Skills:
Knowledge of basic accounting procedures
Ability to use personal computer and software to develop spreadsheets, databases and do word processing
Proficiency use of calculator and office machines
Ability to communicate effectively
Experience:
Minimum of three years accounting or other business related experience at clerical level
Major Responsibilities and Duties:
Accounting
Receive and process for payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.
Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.
Detect and resolve problems with incorrect orders, invoices, and shipments.
Contact district personnel and vendors to correct or obtain information needed.
Confirm balances in accounts for all requisitions.
Prepare and distribute paid invoices at designated times.
Data Entry
Records and Reports
Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
Compile, maintain, and file all reports, records, and other documents as required
Maintain vendor files and set up new accounts and make changes as they occur.
Other
Communicate the current status of invoices to campus staff.
Prepare correspondence using a personal computer.
Receive incoming calls, answer questions, and direct calls to the proper party.
Keep informed of and comply with state and district policies and regulations concerning primary job functions.
Follow district safety protocols and emergency procedures.
Other job duties as assigned.
Supervisory Responsibilities:
None.
Equipment Used:
Copier, calculator, computer, and printer.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions. Repetitive hand motions; prolonged use of computer. May be required to lift over 30 pounds.