Accounts Payable Specialist

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Job Summary

Overview

The Accounts Payable Specialist ensures accurate, efficient, and timely processing of vendor invoices, requiring solid accounting knowledge and strong problem-solving skills. This detail-oriented role involves managing high-volume, full-cycle payables, reconciling statements, and working effectively under pressure, both independently and within a team in a fast-paced environment.

Key Responsibilities and Duties

• Gain a complete understanding of the accounts payable software system
• Verify the accuracy of system input vendor invoices and confirm the correct general ledger account codes are used.
• Perform 3-way match on all inventory purchases (purchase order, receiving document and vendor invoice)
• Generate payments to vendors on a routine schedule and include proper remittance information
• Research and respond to internal client and outside vendor inquiries in a clear, concise and professional manner
• Gain an understanding of the nuances of Canadian accounts payable
• The A/P Supervisor has the discretion to delegate additional tasks or responsibilities outside of regular duties whenever needed

Skills, Knowledge, and Abilities

• Ability to perform work accurately and thoroughly with a strong attention to detail.
• Strong organizational skills and a self-starter
• Excellent communication skills
• Ability to project a calm, professional demeanor in a demanding environment.
• Good critical thinking skills
• Work cooperatively with others, be honest, loyal, and dependable.
• Candidate must have satisfactory outcome of drug screening and background check prior to starting employment.

Education and Experience

• Associate's degree in accounting or business management.
• 3+ years of accounts payable work experience

Work Environment and Physical Demands

• Travel will be <10%
• Physical demands include sitting for extended periods of time while frequently typing, viewing computer screens and use of mouse/keyboard.
• Operation of office equipment to include but not limited to telephones, printers, copiers, and scanners.
• Repetitive motion of data entry, hand, finger wrist motion and dexterity.
• May include filing and handling paperwork may involve reaching, grasping, or bending.
• Light lifting and carrying of office supplies, files, or boxes (generally under 25 lbs.).
• Will require walking and standing during the office hours.
• Good vision for reading and screen use.
• Clear verbal communication and active listening, often over the phone or video calls.

Location

• Beachwood, OH
• Office hours are Monday through Friday, 8am – 5pm ET. Currently, operating under a hybrid schedule with in-office days M-T-W and remote on Thursday and Friday. The hybrid schedule is subject

Austin Powder is an Equal Opportunity and Affirmative Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Austin Powder also participates in E-Verify.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.