JOB SUMMARY:
Responsible for cash review and posting. Performs various duties within the Accounts Payable and Payroll functions within Finance. Serves as backup payroll administrator.
MAJOR DUTIES AND RESPONSIBILITIES:
AP Processing and Record Keeping
- Gather necessary approvals and support for bill payment in accordance with the Grant of Authority policy
- Coordinate with Staff Accountant to ensure all AP related entries are accurately posted/accrued during month end close process
- Review journal entry activity and create monthly reconciliations for various cash, AR, cash clearing, and AP-related accounts
- Works in conjunction with AP/Payroll accountant to open and deposit payments received via mail
- Performs the daily posting of banking activity within accounting system
- Review coding of invoices for accurate general ledger classification
- Assist in the month-end, year-end and audit
- Assist in the remittance of unclaimed property
- File paid invoices electronically and maintain file of unpaid invoices
- Work with other departments to obtain approval of vendor services
- Take vendor calls and resolve disputed items
- Work with department leadership to ensure accurate coding/timeliness of invoices
- Report all cash related discrepancies effectively to management
Cash
- Provides cash depositing data to outside billing and cash posting company
- Educates department heads and supervisors on the use and submission of daily cash reconciliations
- Review and post over the counter cash receipts (including check and credit card) for all locations
- Code lockbox cash receipts to the proper general ledger account
- Reconcile cash deposits to support documentation from various departments
- Manage and administer change drawers process (petty cash) for clinics and pharmacy
Payroll
- Reconcile hours reported per ADP payroll register prior to submission of payroll
- Serve as reviewer of payroll data input by Payroll Accountant for accuracy
Integrity
- Maintain strict confidentiality of payroll information
Teamwork
- Assist team with annual audit
- Serve as back up for certain duties of the Payroll Accountant and other team members
- Perform other duties as required
SKILLS AND ABILITIES:
- Possess excellent written, verbal, and interpersonal communication skills
- Computer literate
- Cash, AP, & Payroll knowledge
- Strong organizational skills; must be detail oriented
- Ability to follow up on pending issues
EDUCATION AND/OR EXPERIENCE:
- Required: High school diploma
- Required: 3 years' experience in a comparable finance role
- NetSuite experience preferred