Accounts Payable Specialist

Role: Accounts Payable Specialist

Location: North Austin, TX Onsite

Pay Rate: $45,000 / Annually

Job Type: Full-Time

Benefits: This position is eligible for medical, dental, vision, and bonus. 

 We are looking for an accounts payable specialist on a permanent hire basis.  

Job Description

Duties and Responsibilities:

·        Process a high volume of invoices and credit memos into the Accounts Payable (A/P) system.

·        Verify vendor name, address, quantity, discounts, process, sales tax, terms and mathematical accuracy and extensions of all invoices.

·        Reconcile payable reports each month to confirm that all amounts paid are accurate.

·        Code all invoices to the appropriate expense account(s).

·        Assist with invoice approvals for bills totaling between $0.00 - $2,499.99.

·        Submit unapproved invoices to the appropriate managers for approval.

·        Run weekly A/P aging reports to identify errors and items requiring escalations.

·        Retrieve electronic documents and invoicing from various vendor portals.

·        Assist with the onboarding of new vendors as needed.

·        Work with software support teams to troubleshoot A/P issues.

·        Initial setup of auto charges on corporate credit cards.

·        Review and submission of charges on the A/P corporate credit card for approval.

·        Reconcile monthly vendor statements.

·        Work with vendors and business partners to resolve issues or errors.

·        Process weekly in-house check runs as needed and prepare for mailing.

·        Maintain electronic accounting department filing system, including suggesting new procedures and policies in order to properly maintain files.

·        Assist with month-end close by initial review of delegated expense accounts.

·        Miscellaneous annual registration preparation for items requiring notary public.

·        Notarize documents as needed.

·        Monthly reconciliation of uncleared payments.

·        Create journal entries for shared services and assigned consolidated billing statements.

·        Assist with year-end duties including gathering vendor information for Form 1099s.

·        Manage submissions and approvals in Service Channel (Facilities work order and invoicing platform) for maintenance and repair vendor bills.

Qualifications:

·        High School diploma or equivalent required. Associate’s degree Accounting, Finance, and/or related field preferred.

·        Equivalent related work experience or combination of experience and education may be considered in lieu of Associate’s degree. At least 1-2 years of work experience in Accounts Payable preferred.

·        Good computer skills, including experience with Microsoft Office Products, especially Microsoft Word and Excel.

·        Experience working in an ERP system and data entry skills required. NetSuite experience is a plus.

·        Strong mathematical aptitude with experience and proficiency in working with numbers.

·        Good oral and written communication skills, with the ability to convey information to internal and external customers in a clear, focused and concise manner.

·        Effective time management skills and capable of meeting deadlines.

·        Ability to function effectively and positively within a team environment.

·        Ability to maintain confidentiality. 

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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