Accounts Payable Specialist / AP Specialist

Job Title: Accounts Payable Specialist / AP Specialist

Duration: Contract (6 Months)

Mode: Hybrid ( M,T: Onsite | W,Th, F: Remote)

Pay Rate: $41.70/hr

Job Description:

• Processes vendor invoices for payment.
• Responds to inquiries from internal staff and vendors related to invoice process.
• Reviews invoice aging report and works on resolving invoice issues.
• Gathers invoices to enter sales and use tax data into Excel and Oracle system for use in preparing quarterly tax returns.
• Processes payment for property tax, leases, utilities, Visa statement, escrow, title, condemnation, and major contracts.
• Performs other related Accounting Technician job duties as required.
• Processes payroll and researches and resolves discrepancies. Calculates and processes leave adjustments, payoffs, and back pay.
• Responds to inquiries regarding payroll policies and procedures, timekeeping, time entry system, and technical problems. Provides information to Legal and/or Human Resources.
• Troubleshoots payroll software application problems.
• May assist in testing of payroll and timekeeping systems.
• Updates employee data in payroll and timekeeping systems.
• Gathers data to prepare reports or spreadsheets for payroll related issues or actions.
• May work with legal staff to assist in compliance with orders.
• Reviews and calculates workers compensation excess payments, leave credits, and benefits adjustments. Notifies employees of overpayments and leave credits and updates payroll system.
• Reviews and administers timekeeping, pay, and benefits for employees on leave in accordance with applicable policies and procedures. Coordinates with Human
• Resources and Legal and updates leave management system.
• Processes employee leave donations and requests and maintains employee relief fund.
• Transmits direct deposits, garnishments, and retirement contributions to appropriate entities.
• Reviews and reconciles benefits and payroll reports to process payments.
• Trains staff in timekeeping and payroll functions.
• Performs other related Accounting Technician job duties as required.
   

Revenue and Receivables;

• Inputs daily cash and investments into the automated financial system and verifies accuracy of input. Reviews and verifies daily treasury investment system activity and reconciles monthly investment statement.
• Inputs debt principal and interest payments into automated financial system and verifies accuracy of input.
• Calculates and processes payment requests to pay the State Board of Equalization Quarterly Sales Tax due for miscellaneous revenues.
• Calculates and processes employee payroll deductions for district housing, non-cash taxable fringe benefits, and savings bonds.
• Processes deposits and disbursements, and reconciles trust account balances for workers' compensation and third-party liability. Prepares activity reports and performs monthly bank reconciliation.
• Processes and inputs daily collections into the accounts receivable system and maintains suspense account for unidentified cash items.
• Reviews and prepares invoices for sales and services.
• Processes property tax distribution to member agencies, prepares monthly property tax report, and prepares related journal entries.
• Prepares monthly account analyses and reconciliations.
• Performs other related Accounting Technician job duties as required. 
   

Minimum Qualifications:

• Education and Experience: High school diploma or general education development test (GED) and four years of increasingly responsible, relevant experience; or two years in a MWD Accounting Technician I classification; completion of two years full time accredited college work in accounting or related business field may be substituted for one year of related experience.
• General Required Knowledge of: Enterprise accounting systems; mathematics; and current office technology and equipment.
• Accounts Payables Required Knowledge of: Basic accounts payable practices.
• Payroll Required Knowledge of: Basic payroll practices and state and federal payroll tax laws. Revenues and Receivables Required Knowledge of: Basic accounting principles and practices.
• General Required Skills and Abilities to: Operate enterprise accounting system; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; and operate current office equipment including computers and supporting applications.

• Processes vendor invoices for payment.
• Responds to inquiries from internal staff and vendors related to invoice process.
• Reviews invoice aging report and works on resolving invoice issues.
• Gathers invoices to enter sales and use tax data into Excel and Oracle system for use in preparing quarterly tax returns.
• Processes payment for property tax, leases, utilities, Visa statement, escrow, title, condemnation, and major contracts.
• Performs other related Accounting Technician job duties as required.
• Processes payroll and researches and resolves discrepancies. Calculates and processes leave adjustments, payoffs, and back pay.
• Responds to inquiries regarding payroll policies and procedures, timekeeping, time entry system, and technical problems. Provides information to Legal and/or Human Resources.
• Troubleshoots payroll software application problems.
• May assist in testing of payroll and timekeeping systems.
• Updates employee data in payroll and timekeeping systems.
• Gathers data to prepare reports or spreadsheets for payroll related issues or actions.
• May work with legal staff to assist in compliance with orders.
• Reviews and calculates workers compensation excess payments, leave credits, and benefits adjustments. Notifies employees of overpayments and leave credits and updates payroll system.
• Reviews and administers timekeeping, pay, and benefits for employees on leave in accordance with applicable policies and procedures. Coordinates with Human
  Resources and Legal and updates leave management system.
  Processes employee leave donations and requests and maintains employee relief fund.
  Transmits direct deposits, garnishments, and retirement contributions to appropriate entities.
• Reviews and reconciles benefits and payroll reports to process payments.
  Trains staff in timekeeping and payroll functions.
• Performs other related Accounting Technician job duties as required.