Accounts Payable Specialist
Contract Length: 12 Months
Location: Allentown, PA Hybrid (In-office Tuesday through Thursday)
Pay Rate: $20 - $25
Position Summary
The Accounts Payable / Accounts Receivable Specialist is responsible for processing financial transactions, supporting payment and billing activities, and providing administrative accounting support. This role ensures the accurate handling of invoices, payments, account reconciliations, and customer/vendor inquiries while maintaining compliance with company policies and procedures. The ideal candidate is detail-oriented, customer-focused, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Review, match, and validate invoices against purchase orders and supporting documentation.
- Process disbursement requests and ensure timely and accurate payment processing.
- Prepare and process electronic payments.
- Research and resolve invoice discrepancies, payment issues, and account exceptions.
- Respond to internal and external inquiries related to invoices, payments, and account activity.
- Reconcile vendor and customer accounts, including monthly statements and related transactions.
- Maintain accurate financial records and documentation.
- Provide support and guidance to internal users regarding accounts payable and receivable processes.
- Assist with administrative accounting functions including document preparation, mail processing, scanning, copying, filing, and record retention.
- Ensure compliance with company policies, procedures, and financial controls.
- Support team members during high-volume periods and assist with backlog reduction efforts.
- Handle confidential financial information with professionalism and discretion.
- Participate in training and professional development opportunities to maintain and expand job knowledge.
- Perform additional duties and special projects as assigned.
Required Qualifications- High school diploma or equivalent.
- 3 to 5 years of experience in accounts payable, accounts receivable, accounting support, bookkeeping, or a related financial operations role.
- Strong attention to detail and accuracy in transaction processing.
- Excellent written and verbal communication skills with a customer-service mindset.
- Ability to investigate and resolve payment, invoice, and account discrepancies.
- Strong organizational and time management skills.
- Ability to work independently and effectively manage priorities with minimal supervision.
- Adaptability and willingness to learn new processes and systems.
- Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
Preferred Qualifications- Experience with Oracle or other ERP/accounting systems.
- Knowledge of accounts payable and accounts receivable best practices.
- Experience reconciling vendor and customer accounts.
- Familiarity with electronic payment processing and invoice management.
About CEI:
As a trusted technology partner, CEI delivers solutions that help our customers transform their business and achieve meaningful results. From strategy and custom application development through application management - our technology and digital experience services are tailored to meet each unique need of our customers. Our staffing solutions bring specialized skills to complement our customers' workforce and project requirements.
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