Accounts Payable Spec

ESSENTIAL FUNCTIONS

• Process all company purchases for payment
• Verify that Purchase Order procedures are followed, goods have been received and vendors invoices match the terms of the purchase order
• Input invoices as needed into the companys automated payable system
• Payment of invoices requires the individual to match all the proper documentation to the check issued by the payable system
• Process payments to vendors
• Ensure that all sales and use taxes are paid properly
• Capture all discounts on invoices
• Reconcile vendor statements

ADDITIONAL FUNCTIONS

• Process all incoming and outgoing mail
• Send out W-9 and or resale certificates
• Process new vendor setup requests
• Ensure 1099 compliance and assist with 1099 at year-end
• Assist employees with issues on invoices and PCRD including GL Coding questions
• Respond to vendor inquiries regarding invoices and payments
• Help maintain accounting controls and processes

QUALIFICATIONS/KNOWLEDGE/SKILL/ABILITY

• High school graduate or equivalent
• Minimum of 2 years accounts payable experience using an automated payable system
• Solid understanding of accounts payable procedures and responsibilities
• Ability to analyze information contained in the payable documentation
• Basic understanding of accounting principles
• Able to maintain accounts payable files and solve discrepancies with vendors and company personnel
• Basic typing skills and understanding of Excel and Word
• Ability to operate a 10-key calculator by touch
• Detailed oriented and able to manage multiple tasks
• Strong customer service skills

PHYSICAL/ENVIRONMENTAL REQUIREMENTS

• Use of various office equipment such as computer terminal, personal computer, telephone, calculator, copier, and automated mail machine.
• Office environment requires professional dress and appearance.
• Sit 6-8 hours
• Use hand for fine manipulation
• Walk/Stand 0-2 hours.
• Lifting up to 25 pounds on an occasional basis.