Accounts Payable Representative

Accounts Payable Representative

Position Overview

• Employment Type: Temporary
• Location: White Plains, NY
• Schedule: Monday-Friday, 7.5-hour workday with a 0.5-hour unpaid lunch; minimum 3 days on-site, with up to fully on-site work based on business needs
• Assignment Duration: 12 months

Responsibilities

• Process vendor invoices and perform invoice verification to ensure charges are accurately and timely posted for payment.
• Verify invoice header data, vendor accounts, amounts, line items, and required information; address submission rejections and discrepancies.
• Transfer invoices from the data entry platform and post invoices daily in Process Director; process mailed invoices and confirm fuel trades.
• Coordinate with internal and external parties to research and resolve outstanding invoice inquiries and Accounts Payable issues.

Qualifications

• 1-5 years of experience.
• Bachelor’s degree in a related discipline required.
• Minimum 1 year of experience with a fully computerized Accounts Payable system/back office preferred.
• Working knowledge of data entry and invoice application software and experience with computerized financial systems.

Skills

• Basic invoice processing skills in a large corporate environment.
• Proficiency with Microsoft Excel and Word.
• Understanding of the complete procurement cycle and purchase order process.
• Ability to work cross-functionally within a team environment.

Work Requirements

• Must be local to the Tri-State area and employed in W-2 status.
• Fully remote work is not available.
• Personal equipment and an appropriate internet connection are required for virtual workdays.
• Hybrid work privileges may be revoked based on business needs or remote-work effectiveness.